Paralegal / Office Assistant

Our Title Agency is seeking a highly skilled Paralegal/ Office Assistant. This position primarily entails working with residential and commercial closings. Responsibilities include intake, pre-closing, reviewing title work, preparing closing documents, Settlement Statements and funding/disbursing files to ensure timely closings, and issuing title policies and other post-closing duties. Additional duties include greeting clients, answering calls.

DUTIES & RESPONSIBILITIES:

• Intake and set up files
• Review title work to ensure timely closing of REO transactions
• Cure title issues
• Coordinate with client/seller, agent(s), lender and vendors to process closings
• Follow up on late title work and/or title curative on clearing issues
• Be able to take a file from contract execution through post-closing
• Solve problems and offer solutions on files to assure closing within required time frame
• Communicate accurately and concisely with the client/seller, agent(s), lender, vendors, and county and municipal offices
• Responsible for funding and disbursing escrows and balancing file
• Draws instructions, balances closing, prepares documents for recording, issues checks and closing statements
• Good understanding and familiarity with REO/Purchase/DIL/Short Sale transactions
• Preparing and formatting memoranda, correspondence, and other legal documents
• Maintaining superior public relations with business associates and clients
• Generate reports and follow-up on identified outstanding tasks
• Must be motivated, able to multi-task, detail-oriented and personable
• Must be able to work in a team atmosphere

EDUCATION & WORK EXPERIENCE:

• Minimum High School diploma or equivalent; Secondary education or some college a plus
• Paralegal certification from an accredited institution preferred
• Prior experience working as a Closer in a title company is a plus

KNOWLEDGE, SKILLS, & ABILITIES:

• Knowledge of closing docs, and the ability to read and recognize special warranty deeds, loan documents, escrow documents
• Proficiency with Microsoft Office products
• Ability to manage and prioritize multiple projects
• Must have excellent verbal and written communication skills and ability to communicate with clerks or Judges in various courts
• Must provide excellent customer service (internally and externally)
• Must be a self starter and possess excellent time-management abilities
• Extreme attention to detail and ability to maintain and sustain ever changing schedules and spreadsheets
• Balances team and individual responsibilities; contributes to building a positive team spirit
• Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality
• Ability to read and write for proof reading and editing purposes
• Good understanding of policies and procedures of law
• Strong written and oral communication and interpersonal skills

Job Type: Full-time

Pay: $20.00 - $26.00 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Travel requirement:

• No travel

Work Location: In person