Job Description

Ultimate Staffing is seeking a Business Office Administrator for a Personal Care Product firm that specializes in innovative design and manufacturing of Beauty & Wellness products!

Location: Fully Onsite in Irvine, CA

Job Type: Direct Permanent Hire

Schedule: Full-Time, Mon-Fri

Scope of the Role:

We are a full-service product experience firm redefining the standard in experience design through groundbreaking innovation, transformative creative, and a deeply studied approach to every detail. We are partnered with Fortune-500 brands and A-list celebrities in the Beauty, Health & Wellness space!

Responsibilities:

* Oversee and support all administrative duties in the office and ensure that the office is operating smoothly.
* Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment.
* Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly via performance reports.
* Manage office supplies inventory and place orders as necesary.
* Perform receptionist duties: greet visitors, and answer and direct phone calls.
* Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested.
* Receive and sort incoming mail and deliveries and manage outgoing mail.
* Identify opportunities for process and office management improvements.
* Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, and doing research.
* Managed onboarding and orientations for new hires
* Processed required documentation forms - I9's, E-Verify, background checks
* Organize employee events and activities to enhance workplace culture.

Requirements:

* Bachelor's degree in business administration, communications, or a related field
* 2-5 years of work experience in an administrative/office management role
* Must have exceptional attention to detail.
* Strong organizational and time management skills, and ability to prioritize.
* Must be a self-starter and driven.
* Excellent communication and interpersonal skills
* Strong problem-solving skills and analytical abilities
* Must be proficient with Microsoft Office and Google products.

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All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.