Technical Requirements:

• Assembling, copying, faxing and scanning a variety of materials and ensuring proper distribution of copies as required 
• Maintaining a variety of office logs and files 
• Maintaining calendars 
• Managing complex schedules and calendars 
• Greeting visitors, answering the main office phone, and taking messages as required 
• Maintaining main staff directories 
• Preparing, writing, and editing a variety of correspondence including letters and memos 
• Preparing, creating, formatting, and editing spreadsheets, presentations, and charts 
• Assisting with performing searches of electronic and hardcopy files and databases for records, supportive data, and historical documents 
• Assisting in preparing or drafting initial correspondence in response to requests and in preparing an array of other documents for release in response to requests 
• Submitting and following up on requests for services (i.e. telephone, key request, and help desk, etc.
• Arranging for housekeeping, facility, and vehicle services 
• Ensuring office equipment is maintained and functional
• Maintaining office-wide equipment inventory
• Working with Building/Parking management
• Receiving and processing incoming mail including preparing requests for FedEx shipments, UPS, and other priority mail services, and couriers 
• Preparing purchase requests for office supplies 
• Preparing purchase requests for office equipment and services 
• Answering questions and investigating discrepancies related to purchases 
• Entering payment information into internal and external administrative databases 
• Assisting with tracking and maintaining associated files related to purchases
• Managing office Self Service Store accounts for office products 
• Processing and entering training requests 
• Assist with maintaining personnel files of employees
• Performing timekeeping duties for the department
• Preparing Travel documents

Qualifications:

• A college degree or a high school diploma and four (4) years of related work experience
• Ability to perform more complex administrative tasks
• Ability to support senior level staff
• Possess advanced computer skills
• Ability to perform a variety of administrative functions
• Experience with Federal travel, purchase requests, preparing HR packages
• Experience working with the Federal Government is preferred
• Excellent customer service and communication skills

Global Solutions Network, Inc. (GSN) is an Equal Employment Opportunity (EEO) employer. It is the policy of the GSN to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected US veteran or disabled status, or genetic information.