ORGANIZATION OVERVIEW

The mission of Sunshine Gospel Ministries (SGM) is to seek the renewal of the city through ministries of discipleship, mercy and justice. Our vision is to empower youth and families to thrive and lead prosperous, healthy lives through connectedness, opportunity, and economic sustainability. Our culture is one that is open, warm, inviting, and family oriented. We are a ministry that seeks individuals who have a passion for the gospel, and our youth and families in the Woodlawn community.

POSITION SUMMARY

The Executive Administrative Manager (EAM) provides executive support in a one-on-one working relationship with the Executive Director (ED). This position serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the ED; and also serves as a liaison to the Board of Directors and senior management team. 

The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, overseeing special projects, and providing support to upper management. Given the dynamic nature of the executive landscape, we rely on this role to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. The EAM must be creative and enjoy working within a small non-profit that is mission-driven and community oriented, and must also have a passion for community and the plight of youth and families. 

ESSENTIAL RESPONSIBILITIES / FUNCTIONS**

Primary job duties and responsibilities:

• Provide high level support to the ED and provide additional support to senior management team members (as directed) to ensure that SGM goals and objectives are accomplished and that operations run efficiently.
• Maintain and refine internal processes that support the ED and coordinate internal and external resources to expedite workflows.
• Manage communication by liaising with internal and external executives on various projects and tasks. Provides a bridge for smooth communication between the ED's office, the Board of Directors and internal departments, demonstrating leadership to maintain credibility, confidentiality, trust and support with senior management.
• Plan and orchestrate work to ensure that the ED’s priorities are met, organizational goals are achieved, and best practices are upheld.
• Manage professional scheduling for the ED, including agendas, mail, phone calls, client management, and other organization logistics. Plans, coordinates and ensures the ED's schedule is executed and respected; provide "gatekeeper" role.
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
• Receive incoming communication or memos on behalf of ED; reviews content, determines importance, and summarizes and/or distributes content to appropriate staff. Keeps ED well informed of upcoming commitments and responsibilities with appropriate follow-up. 
• Manage ED and senior management’s travel logistics and activities, including accommodations, transportation, and meals.
• Provide general administrative and office support, such as spreadsheet creation, maintenance of filing system and contacts database, ordering supplies, expense reports and special projects.
• Research outreach opportunities for impactful community engagement aligned with the needs and goals of SGM’s mission.
• Organize team communications and plan events, both internal and off-site.
• Maintain professionalism and strict confidentiality with all materials and information.
• Other duties as assigned.

RELATED DUTIES

This position is part-time at 25 hours a week and requires 5-hour workdays Monday through Friday. 

EDUCATION SKILLS & EXPERIENCE

Qualifications: 

• Bachelor's degree in a related field.
• Minimum of three years of related experience preferably with a nonprofit (such as working in a relatable ministry setting dealing with urban, racial, and justice issues).
• Excellent written and verbal communication skills.
• Excellent organizational skills, attention to detail, and multitasking. 
• Ability to work effectively (both independently and collaboratively) with multi-departmental priorities.
• Strong time-management skills with an ability to organize, meet deadlines, and coordinate multiple concurrent projects.
• Strong interpersonal skills and extremely resourceful
• Strong leadership skills
• Proven self-management and team management skills
• Proven ability to solve problems creatively
• Capability to make good decisions under pressure
• Flexible team player, willing to adapt to changes and unafraid of challenges.
• Ability to maintain confidentiality of information related to SGM and its employees.
• Experience managing a project/program budget
• Extreme proficiency with office productivity tools (including MS Office, Adobe, Google, Zoom, and social media platforms) and an aptitude for learning new software and systems.

Preferred skills:

• Experience in creating project budgets.
• Experience in developing internal processes (Standard Operating Procedures/Processes).

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Competencies: 

• Professionalism and Maturity
• Community Conscious
• Cultural intelligence
• Emotional Intelligence

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

Physical demands: While performing the duties of this job, the employee is occasionally required to walk and/or sit; use hands to fingers or feel objects, tools or controls, reach with hands and arms; balance; stoop; talk or hear. The employee must be able to bend, stoop, pull, push, lift, as well as have overhead extension of arms. Must be able to stand for long periods of time; be able to lift, carry or move at least 25 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. 

Work environment: While performing the duties of this job, the employee will work in a public building and/or outdoors and thus will be exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate but at times, can be high.

DIRECT REPORTS

Not Applicable