JOB DESCRIPTION FOR OFFICE ADMINISTRATIVE ASSISTANT

The Office Administrative Assistant is an employee of Hope Lutheran, reports to the Pastor and works closely with the church Council. Familiarity with churches is helpful whether through previous work-experience and/or regular worship attendance.

Qualifications: 1) ability to work with Hope members and the public;

2) ability to maintain the confidentiality of members’ information and records;

3) basic computer skills, familiarity with MS Word, Excel and Publisher; and

4) detail-oriented and able to work independently

Priority functions:

• preparing for all worship services including funeral services (after consultation with the Pastor). This shall include: producing the bulletin including: a) setting up and formatting, b) printing and folding, c) sending out an email version, and d) making copies available for the pianist and those responsible for setting up the video slide show.
• preparing certificates for various special events like weddings, baptisms, confirmation
• listing hymns, preludes, postludes with Licensing groups
• preparing volunteer sign-up sheets for Welcome Center
• preparing scripture reading for readers

As time permits the following functions shall be accomplished:

• checking emails regularly
• maintaining a calendar of church related events
• communicating with the website administrator
• handling requested mailings for church committees
• preparing a bi-monthly or quarterly newsletter
• ordering office and worship supplies
• working with Treasurer to annually file state and county forms as a corporation and for tax exempt status
• preparing Annual Report
• Keeping the records of Hope Lutheran (membership listing, baptisms, confirmations, weddings, funerals, communion participation, etc.).

Job Type: Part-time

Pay: From $17.00 per hour

Expected hours: 10 – 15 per week

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday
• Weekends as needed

Application Question(s):

• Are you able to work in the office one or more days per week (Monday-Friday)?

Shift availability:

• Day Shift (Required)

Work Location: In person