MADISON ELEMENTARY SCHOOL DISTRICT #38

TITLE: Administrative Assistant II for the Theater Director

OVERVIEW:

The Administrative Assistant II for the Theater Director will provide administrative support for the Madison Theater Department. This position requires an individual who manages multiple tasks simultaneously, interacts positively with staff, solves problems creatively, takes initiative and attends to details. The Administrative Assistant must be organized, efficient and possess a high level of professional maturity. Experience with public schools and non-profit organizations are an asset.

QUALIFICATIONS:

Responsibilities shall include, but not be limited to:

• Bachelor’s degree or equivalent preferred; Associates degree or 1 year of previous office experience required
• Excellent customer service (internal and external) skills via telephone, email, and in person
• Experience with event management
• Experience with purchasing is preferred
• Outstanding written and oral communication skills; research skills; ability to analyze, think critically and explain alternatives clearly
• Strong technology and software skills including word processing, spreadsheet usage, presentation design and donor database
• General working knowledge of the Arizona non-profit community
• Ability to creatively problem solve both independently and as part of a team
• Ability to lift light objects (less than 40 pounds) to transport to and from event locations
• Work independently with minimal supervision
• Bilingual (preferred)
• Contribute to the team by accomplishing additional duties as assigned

PERFORMANCE RESPONSIBILITIES:

Responsibilities shall include, but not be limited to:

• Manage purchase orders and work with accounting on coding of expenditures
• Manage the Madison Center for the Arts “The Madison” budget and calendar
• Assist in booking The Madison events
• Support the Community Development Coordinator and Theater Director
• Accurate and timely follow up and correspondence
• Assist at special events
• Respond promptly to all requests and inquiries for theater rentals
• Give tours for events and rentals
• Coordinate, and manage all food, rooms, and transportation for all performances

LANGUAGE SKILLS:

Ability to read and interpret documents in English as well as the ability to write routine correspondence in English

SALARY SCHEDULE:

20 hours/week Grade F

Salary Range: $18.38-$22.64 (DOE)

SUPERVISION & EVALUATION

Theater Director