Administrative Assistant, Office Manager (Part Time)

Are you ready to break free of the mundane?

• Seeking a career with purpose, that will bring value to the community, people, and organizations?
• Giving the opportunity to continuously innovate? Where you can be part of a company that knows developing an amazing team makes all the difference, where each day brings a new challenge?

Look no further!

Requirements:

What will we need from you?

• Self-starter, coachable, ownership, positivity, works with a sense of urgency, flexible, adaptable who is well-organized, detail-oriented, creative and possesses excellent problem-solving skills.
• Ability to support our CEO, Field Services, and direct labor teams
• Ability to work across departments to support corporate strategies.
• Ability to develop strong professional relationships with vendors, internal cross-functional teams, and customers across a wide spectrum of industries.
• Strong desire to grow, learning new technologies and processes.
• Creative, strategic thinking and ability to improvise when needed.
• Professional telephone presence
• Positive attitude with effective communication skills, both written and verbal
• Behaviors we value: Collaborator, gratitude, sense of urgency, integrity, natural helper, detailed, focused, problem-solver, critical thinking, sense of unity, kindness, diversity of ideas, ability to be flexible, and adaptable. Customer service minded, strong sense of workmanship.
• Experience in two (3) of the following areas: MS Office Suit, Outlook365, ERP, Sketchup, Databases, tracking systems, Scheduling, P/L, Payroll, QuickBooks, Designing platforms, CRM, Social/Professional media platforms.
• Ability to type 45 words per minute.
• Ability to work both independently and in a team environment.
• Have the ability, or prior experience within a supportive role.
• Strong time management skills; Must be able to prioritize and handle multiple projects and important issues at one time.

Physical Requirements:·

• Safely and effectively lift, carry, and move objects of varying weights.
• Bending, stooping, kneeling, reaching, climbing, balancing, standing, and walking, for extended periods and maintain the necessary physical dexterity and coordination.
• Work in various environmental conditions, which may include exposure to varying temperatures, weather, and noise levels.

Responsibilities:

What can you expect?

• Work cross-functionally to help & support forecasting, quote generation, manage cost variances
• Supporting our CEO, Field Services, and direct labor teams
• Administrator of our social/professional media sites, internal/external databases
• Conduct marketing campaigns through social media platforms Quarterly.
• Scheduling, & researching as needed.
• Allocate project resources as needed
• Client coordination
• Assist the onboarding of new employees, coordinate training and set-up.
• Order off supplies as needed.
• Assist in developing, enhancing our culture, and office environment.
• Review process workflow with operations and leaders to collaborate on continuously automating processes, streamlining whenever possible.
• Preparing, participating in status updates with leadership team.
• Post, rewrite, and brand job requirements as needed.
• Assist is supporting client bid submittals.
• Supporting recruitment efforts, acting as liaison between vendors, candidates and contacts at our clients' sites as needed.
• Promote & adherence to best practices company wide.
• In collaboration with leaders, create, document, & sustain standard operating procedures.
• With collaboration, finalize templates & intake forms, importing into database.
• Demonstrate integrity and adhere to the company’s core values and business ethics standards.
• Collaborate with Leadership team, as needed to implement improvements, automation initiatives, assisting in creating a turnkey back office.
• Work in close conjunction with the leadership to further company initiatives, ensure all operations runs smoothly in all aspects.
• Expect hands-on training, coaching, mentorship. You will be supported, set up to succeed.

Achieve the requirements & responsibilities by:

• Initiating new, creative ideas.
• Having a willingness to be flexible - adapting to new paths
• Strong problem solving / troubleshooting practices.
• Able to manage multiple projects.
• Being a team player and working cross-functionally.
• Managing resources and relationships - internally and externally.
• Consistently evaluating processes, automate, recommending changes when appropriate.
• Supporting all business operations, value in - value out.
• Adapting, realizing workflow can, will change as our business grows.
• Communicating throughout organization.

What we offer:

• A dynamic, flexible culture, that promotes collaboration and professional/ personal growth of each team member.
• To be a part of a well-established team that values hard work, innovation & knows the value of its people.
• Coaching, mentoring helping team members realize their potential, aiding in defining goals and executing them.
• We are privately owned with an aggressive growth strategy; Making way for ample advancement opportunities to transition into operations and/or direct management.
• Competitive base package bonus plan
• We have continuous training, and are firm believers that a strong, knowledgeable, well-trained staff is the reason we are at the top of our field, having continued success.
• Our goal as leaders is to provide value, value to our clients, vendors and more importantly to our team- YOU.

Looking forward to getting to know you…

We are, and work with clients that are equal opportunity employers and considers all applicants for positions without regard to race, color, religion, gender, sexual orientation, age, national origin, disability, veteran status, or any other protected status.

Job Type: Part-time

Pay: $18.00 - $26.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• What is your preferred contact info & email address for us to reach out to, to coordinate an initial phone interview?

Ability to Commute:

• Doylestown, PA (Preferred)

Ability to Relocate:

• Doylestown, PA: Relocate before starting work (Required)

Work Location: In person