Guidance Clerk (Administrative Support Assistant II) - Part Time 50%
FUNCTIONAL PURPOSE

The purpose of this position is to provide administrative and clerical support for the Guidance Counselor's office while providing excellent customer service to parents, staff, and students served by the guidance office.
DUTIES AND RESPONSIBILITIES:

•Answer and initiate phone calls to respond to parent questions regarding their children and other matters related to guidance services provided.

•Occasionally processes requests for transcripts and other student records from students, parents, and other institutions of learning.

•Performs general clerical duties including: assisting with maintaining functionality of office equipment, distribution of Interoffice and USPS mail, typing correspondences, editing documents, making copies, send and receive fax transmissions, and conducting inquiries into student matters as directed.

•Maintain and process files and databases that include student data; parent and staff members notes; interventions; physician or clinician's notes; student assessment information and performance data.

•Occasionally assists with student attendance matters and documentation.

•Schedule student appointments to meet with guidance counselors.

•Assists in preparing for special events which may include, but is not limited to: graduations, award ceremonies, assemblies, etc.

•Prepare students for enrollment or withdrawal by collecting necessary documents and contacting assigned teachers and staff members.

•Assists guests, volunteers, new students, and their families by providing information about the school building and operations and giving school tours or assisting in other areas to provide excellence service to building guests.

•Prepares internal communication resources for students and staff which may include, but is not limited to, memos, handouts, pamphlets, etc.

•May be required to dispense and provides controls or safeguards to student medication as directed by district policy, building administrator, and/or physician guidelines.

•Schedules visits and assists with coordinating opportunities to learn about career and college information.

•Assists counselor's office with materials and scheduling of events related to student assessments.

•Performs other clerical and administrative duties as assigned.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

•Ability to communicate clearly orally as well as in written and electronic formats.

•Ability to use a computer or other electronic devices for the purpose of communication, budgeting, data recording, location of information, and presentations.

•Ability to problem-solve and think analytically while managing multiple tasks

•Ability to prioritize work activities and meet predetermined deadlines.

•Ability to use basic math skills to add, subtract, divide, and multiply

•Ability to demonstrate patience and compassion when dealing with students and/or parents and their personal and educational needs.

•Knowledge to proficiently use a computer including MS Office, (Outlook, Word, Excel, PowerPoint and Publisher), School/Education based computer program a plus.

•Ability to develop and maintain effective working relationships with staff members and patrons.

•Skill in organizing materials and information, electronically or physically to allow for efficient retrieval of information.
EDUCATION AND EXPERIENCE REQUIREMENTS:

•Minimum: HS Diploma/GED

•Preferred: Two years of administrative/office experience.

•Desirable: Associates Degree or comparable 2-year professional certificate and one year work experience as an administrative assistant in an education setting.
Pay Grade 58 - Part-Time 50% Pay Rate $1,377.98 Monthly - 10 Months
PHYSICAL WORK DEMANDS:
PHYSICAL

ACTIVITY

FREQUENCY

C - Constant

F - Frequent

O - Occasional

I - Infrequent

NR - Not Required
PHYSICAL

ACTIVITY

FREQUENCY

C - Constant

F - Frequent

O - Occasional

I - Infrequent

NR - Not Required

Climbing/Balancing
I
Lifting/Carrying
O up to 30 lbs.
Crawling/Kneeling
I
Grasping/Twisting
O
Walking
F
Reaching
F
Running
I
Pushing/Pulling
O
Standing
F
Fingering/Typing
F
Sitting
F
Driving
F requires driving car between sites
Bending/Stooping
O
Others:
In compliance with Federal Law, Winston-Salem/Forsyth County Schools administers all education programs, employment activities and admissions without discrimination against any person on the basis of sex, race, color, religion, national origin, age, or disability.
When applying, please make sure to include all prior experience in your application.
Please provide at least two references. One must be the current or most recent supervisor and the other a previous supervisor.
__________________________________________________________________________________
Parent Assistant - Part Time 50%
FUNCTIONAL PURPOSE

The purpose of this position is to serve as a bilingual resource for interactions between the school, home/parents, and community. The Bilingual Parental Assistant will facilitate communication between the school and EL students and/or parents by helping with written and verbal translation in order to achieve greater comprehension of needs and recommendations.
DUTIES AND RESPONSIBILITIES:

•Serve as a liaison between the home, school, and community.

•Serve as an advocate for EL students and families.

•Analyze and inform parents and staff of the various influences that affect student/parent/school/community relationships.

•Assist staff in understanding cultural and socio-economic circumstances of families.

•Promote mutual respect, understanding and support between school and parents.

•May provide support during parent conferences and home visits in an Interpreter/Translator role.

•Establish rapport which encourages staff consultations and utilization of the bi-lingual assistant.

•May translate documents to/from English and the native language.

•Support and assist parents in expressing their concerns about their children to school personnel through interpretation/translation and/or guiding the parent through accepted processes and procedures.

•Encourage parents to visit, observe, and participate in their child's school program.

•Helps to assure that services are provided to parents and children in a culturally responsive manner.

•Ensure that confidentiality is maintained regarding families and children.

•Keep, complete, and update accurate records.

•Performs other related duties as assigned.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

•Fluency and literacy in appropriate language at conversational level for site population.

•Ability to assist teachers in arranging conferences with parents.

•Ability to serve as a translator/interpreter or facilitator for EL parents.

•Ability to assist staff in facilitating appropriate discipline and attendance referrals.

•Ability to work with social worker, school nurse, guidance counselor in helping students and parents to utilize community service agencies.

•Ability to secure the cooperation of students/parents, obtain needed information and provide guidance toward needed services for them.

•Ability to develop and maintain effective working relationships with students, families, community service agencies, school officials and staff.

•Ability to interpret school programs to groups and individuals.
EDUCATION AND EXPERIENCE REQUIREMENTS:

•Minimum: High School Diploma/GED and fluency in target language

•Desirable: Successful school-based or human service work experience related to working directly with children and families.
CERTIFICATION AND LICENSURE REQUIREMENTS:

Valid NC Driver's License
Pay Grade 58 - Part-Time 50% Pay Rate $1,377.98 Monthly - 10 Months
When applying, please make sure to include all prior experience in your application.
Please provide at least two references. One must be the current or most recent supervisor and the other a previous supervisor.