SUMMARY
The Lead Control Accounting Specialist is responsible for facilitating money movements and bank account reconciliations based on daily transactions for clients of Ultimus Fund Solutions. Additional responsibilities include technical research, testing, implementation, and oversight of automated processes related to money movements and bank account reconciliations. Training, oversight of department procedures, and assisting with conversions and the new client onboarding process are also responsibilities for this position.
KEY ACCOUNTABILITIES
TECHNOLOGY BASED PROCESS IMPROVEMENT

• Identifies opportunities for technology-based improvements and workflow efficiencies.
• Communicates ideas and contributes to development and automation initiatives.
• Coordinates testing for technology and automation initiatives.
• Implements and oversees automation for the control accounting department.

BANK ACCOUNT RECONCILIATION

• Reconciles National Securities Clearing Corporation ("NSCC") settlement accounts to ensure correct disbursement.
• Reconciles bank accounts daily using system reports and fee and expense and commission payments; ensures proper funding and movement of fee or payment.
• Updates and completes open receivable and payable lists with daily trade and money movement activity; ensures open items are researched and resolved in a timely manner.
• Coordinates follow-up of outstanding bank account reconciliation items with control accounting specialists.

MONEY MOVEMENT

• Ensures customer redemptions and purchases are funded from fund custody account.
• Performs daily research and assists associates with outstanding money movement items.
• Works with associates and team manager to ensure wires are correct, approved, and released by cut off times.
• Processes stop payment requests on issued checks, as requested.
• Reconciles fee and expense and commission payments; ensures proper funding and movement of fee or payment.
• Adds new funds into the existing wire input sheets.

RECEIVABLE AND PAYABLE REPORTING

• Updates and completes open receivable and payable records for shareholder movements.
• Communicates and resolves open receivable and payable issues with supervisor and fund accounting department.
• Assists in completing TA-FA compare and assists in resolution of differences.

SHARE REPORTING

• Reports daily fund activity, estimated trades, receivable, and payable lists to fund accounting department.
• Reviews and ensures there are no discrepancies in Outstanding Share report.
• Assists fund accounting department regarding any questions that arise in daily NAV calculation.
• Updates and completes open receivable and payable lists with daily trade and money movement activity.

TAX REPORTING AND RECONCILIATION

• Calculates and deposits 945 backup withholding on a predetermined schedule.
• Initiates and assists in 1099 reconciliation process with trust company clients.
• Enrolls mutual funds in IRS software package, as needed.

MENTORING

• Mentors’ associates through instruction, coaching, providing real-time on-the-job experiences, modeling effective practices, and advising on methods used.
• Assist in the training of new and existing representatives on control accounting processes.

SPECIAL PROJECTS

• Performs special assignments which may include, but is not limited to, auditing, disaster recovery testing, etc.

WORKING RELATIONSHIPS

• Daily contact with business analysts, relationship managers, and transfer agent department managers regarding technology-based initiatives.
• Daily contact with fund accounting and control accounting team regarding questions on shares, receivables and payables, and outstanding items.
• Regular contact with clients regarding trust company bank account reconciliations.
• Contact as needed with clients or broker dealers answering questions regarding wires received or transmitted.
• Contact as needed with the IRS regarding tax reporting and filing status.

May perform other duties as required and assigned.
EDUCATION AND EXPERIENCE

• Bachelor’s degree in business administration, accounting, tax, finance, or related field.
• 5 years of experience in accounting, reconciliation, or finance related role.
• Experience working in the mutual fund industry.
• Experience working with business analysts, developers, and IT teams.

KNOWLEDGE

• 945 filing and IRS EFTPS.
• Shareholder recordkeeping software, bank websites, and file extracts.
• Reporting and wire entry procedures on bank websites.
• Accounting and financial principals for numerous investment vehicles.
• Financial instruments including stocks, bonds, options, and foreign securities and derivatives.
• Microsoft Office Suite.
• Adobe Acrobat.

SKILLS AND ABILITIES

• Aligns associates with company values and goals.
• Plans and delegates the work of others.
• Motivates and inspires others.
• Assesses performance of self and associates to make improvements or take corrective action.
• Plans and develops systems and procedures to improve operating quality and efficiency of department in accordance with company policies and procedures.
• Troubleshoots issues utilizing creative and critical thinking skills.
• Multitasking, analytical, and organizational skills.
• Initiative-taking, strategic, and meticulous approaches with a strong commitment to quality, efficiency, and effectiveness.
• Demonstrates personal integrity, responsibility, and accountability.
• Effectively uses resources such as time and information in conjunction with associates.
• Participates in solving problems and making decisions.
• Presents and expresses ideas and information, written and oral, clearly, and concisely.
• Actively listens to others to achieve understanding and supports an open exchange of ideas and information.
• Identifies needs, arranges for, and obtains resources to accomplish individual and department goals.
• Establishes and develops effective working relationships with associates and clientele during both favorable and unfavorable situations.
• Modifies team and individual priorities and deadlines in response to added information, changing conditions, or unexpected obstacles and ensures completion.

Equivalent education, experience, and KSA’s will be considered.
Ultimus is an equal opportunity employer and does not discriminate on the basis of the applicant’s or employee’s race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, veteran or military status, genetic information, citizenship or any other status entitled to protection under federal, state or local anti-discrimination laws. No questions on our employment application are intended to secure information that is to be used for impermissible purposes.