• Perform a full range of administrative functions, often of a confidential or sensitive nature; compose correspondence, file maintenance, complete forms, and use templates
• Compile and summarize data, perform analysis, and create reports for review
• Develop and maintain extensive spreadsheets and databases 
• Demonstrate positive, professional relationships and customer service with staff, co-workers, managers, the general public, and all key stakeholders.
• Responsible for coordinating all proposal activities for the Proposal team in preparing comprehensive responses to RFPs/RFQs/RFIs
• Responsible for reviewing Federal Gov/Commercial/State RFPs; coordinating winning proposals, preparing/submitting proposals, and writing and editing, and maintaining calendar dates. Analyze and provide summaries/recommendations as required.
• Develop or/and maintain a Customer Relationship Management System to provide lead/customer/partner tracking and develop policies, guidelines, and training to be used company-wide.
• Oversee the publication of review copies (paper & e-files) for Pink/Red/Gold teams' reviews and standardized file configuration management procedures. 
• Support the Proposal team for stand-up meetings, presentations, task assignments, compliance matrix, etc., provide after-action/lessons learned reports, and coordinate supporting activities of writers, engineers, administrative staff, and other disciplines as required.
• Communications Management: Execute methodology for receiving, tracking, and handling incoming/outgoing communications and correspondence.
• Tracking, creating, and managing Proposal Team reports as required. This includes tracking and reporting on team progress made against department goals and initiatives per the department’s functional business plan.
• Improve Proposal Tools/Templates.
• Coordinate and oversee recurring departmental tasks and assignments as necessary.
• Assists with related special projects as required.

• Associate degree or equivalent experience.
• 3 years supporting a business development team(s) in proposal development in a Security/Construction industry and/or for government contracts.
• Ability to maintain strict confidential standards.
• Advanced MS Office Suite, MS Teams, PowerPoint, Adobe Acrobat, as well as other software applications.
• Strong aptitude for numbers.
• Ability to manage multiple priorities concurrently.
• Excellent attention to detail.
• Must be an effective communicator and have the ability to interface well with Program/Project Managers, industry partners, and government agencies.
• Stellar organization, communication, and organizational skills.
• Experience with proposal/contract compliance issues, administration of contracts, and contracts agreements is a plus.
• Experience supporting administrative activities in a Business Development setting.
• Previous experience with the Proposal process and understanding of federal contracting requirements.
• Excellent knowledge and understanding of written comprehension with proven proofreading, editing, and professional writing capabilities. 
• Conversant and previous hands-on experience in the full life cycle and timeline management of the business proposal publication process.
• Ability to edit and write business and technical proposal components.
• Excellent communication skills with the ability to effectively present information and respond to questions from groups of managers, clients, customers, and employees.
• Ability to work effectively under pressure with fast turnaround times.
• Stellar time management, analytical, problem-solving, and organizational skills.
• Superior multi-tasking with strong attention to detail and accuracy
• Clear and effective communication skills: You excel at conveying information concisely, ensuring that messages are communicated clearly and accurately.

• Medical plan with a national network and HSA option
• Dental PPO with a national network of participating dentists
• Life and AD&D Insurance
• Flexible Spending Accounts
• Employer Matched 401(k)
• Personal Time Off (PTO)
• 11 Paid holidays a year

Trofholz is an equal opportunity/affirmative action employer, and we E-Verify. All offers of employment at Trofholz are contingent upon clear results of a thorough background check and drug screen.