Since 1975, Auburn Mechanical has been recognized as a mechanical contractor that delivers measurable, sustainable, quality results. We are a family-owned business serving customers in the areas of mechanical systems design and construction as well as providing ongoing maintenance and emergency services and repair.

Our business has grown to now employing hundreds of employees. We work on a wide variety of buildings serving the hospitality, education, technology, and healthcare industries. We cultivate long-term relationships with clients and employees, and we appreciate that our work together helps to sculpt the local community.

*We Win Together * Passion for Excellence * Find a Better Way*

We are currently seeking a Project Administrator for our Special Projects Group (SPG) who embodies our core values above. This person is responsible for assisting project teams with a variety of tasks in accordance with company standard operating procedures. The ideal candidate has at least 2 years of experience in a similar role, possesses a strong work ethic, and demonstrates exceptional communication skills. This is an excellent opportunity to learn about project management in the construction industry by working alongside the industry’s best Project Managers.

Please be ready to attach your current resume to your application when you visit our website. We look forward to hearing from you!

Duties and Responsibilities include, but are not limited to:

• Setting up projects within Auburn Mechanical's ERP (currently Vista by Viewpoint).
• Communicating job awards with field leadership by updating the company's Upcoming Jobs Log.
• Procuring construction permits.
• Assisting in the preparation and distribution of submittals, shop drawings, operating and maintenance manuals, and as-built drawings.
• Assisting in the preparation and issuance of subcontracts and purchase orders.
• Assisting in the completion of close-out documents.
• Working with project teams to submit progress and final billings.
• Assisting in the prequalification of subcontractors.
• Supporting SOP training and facilitating as needed to ensure consistent work product.
• Providing administrative support to the Engineering Department.
• Assisting project teams with monthly project reviews.
• Archiving project files electronically.
• Developing positive relationships with internal and external customers, subcontractors, and vendors

Supervisory Responsibilities - none

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change; additional information can be provided within a job interview.

Diversity: Auburn Mechanical values our differences and recognizes the importance of diversity and equity in the construction industry and in our community at large. We will not discriminate against candidates based upon race, national origin, gender, age, religion, disability, sexual orientation, gender identity, veteran status, marital status or any other characteristics protected by law.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Team player with the ability to take direction from more than one Project Manager at a time
• Ability to be highly organized in daily and long-term planning and execution, and to track and maintain complex schedules for multiple project tasks effectively
• Excellent written and verbal communication skills
• High commitment to customer service

Education/Experience

• Bachelor’s degree or equivalent from a four-year college/university in Construction Management, Mechanical Engineering, Architecture or related field of study preferred. High school diploma or equivalent GED required.
• Two or more years of related experience and/or training (mechanical systems and/or construction project management highly desired)
• Or equivalent combination of education and experience
• General knowledge of construction terminology and documents as gained with two or more years of related experience

Computer Skills

• Proficiency with Microsoft Office Suite programs required (Outlook, Teams, Excel, Word, Project)
• Vista by Viewpoint preferred

Certificates and Licenses

Valid Driver's License required with acceptable driving record.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

While performing the duties of this job, the employee will work on the jobsite where the employee could frequently be exposed to moving mechanical parts and vibration. The employee is occasionally exposed to high, precarious places; fumes or airborne particles; toxic or caustic chemicals; outside weather conditions; and risk of electrical shock while in the field. The noise level in the work environment is usually moderate.

When not on a jobsite, the position is in a standard office environment with desktop and general office equipment and frequent phone calls. Noise level is moderate.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; climb or balance; and stoop, kneel, crouch or crawl. The employee may be required to sit for long periods of time. Frequent hearing and talking is required. Employee must be able to work in close contact with small and large groups. Employee must constantly reach with hands and fingers; extensive keyboarding is required. The employee is occasionally required to lift up to 35 lbs.

Travel, including occasional overnight stays, while rare, may be required. The employee must be able to safely drive an automobile to and from client sites.

Job Type: Full-time

Pay: $31.00 - $40.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Vision insurance

Compensation package:

• Bonus opportunities

Experience level:

• 2 years

Schedule:

• Day shift
• Monday to Friday

Application Question(s):

• If you are offered this position, are you willing to undergo pre-employment screening including a drug test and background check in accordance with local laws/regulations?

Education:

• High school or equivalent (Required)

Experience:

• Construction Project Administrator: 2 years (Required)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Auburn, WA 98001 (Required)

Work Location: Hybrid remote in Auburn, WA 98001