Primary Responsibilities

• Handle general administrative duties to support the CEO, managing complex scheduling, arranging travel, submitting expense reports and invoices, data entry, maintaining filing systems and databases, and ordering supplies
• Must have strong organizational skills, thoughtful judgment, exceptional communication abilities, attention to detail, discretion with confidential information, adaptability to changing priorities, proficiency in time management, resourcefulness in problem-solving, and a proactive approach to tasks. Additionally, being tech-savvy, having a professional demeanor, and possessing a positive attitude are also highly valued traits in this role
• Provide logistical support for events, scheduling and arranging meetings, conference calls, and webinars, coordinating catering and audio-visual requests, preparing materials, and taking minutes
• Draft correspondence and other materials and respond to written and verbal inquiries, as directed
• Conduct informational/content research needed to support the President’s information needs.
• Assist with creating reports, spreadsheets, presentations
• Prepare, proofread, and edit documents
• Maintain electronic and physical filing systems up to date and organized and following the retention policy
• Maintain highly confidential and sensitive information and materials with complete discretion
• Work with the senior executive team/C-suite to oversee routine and advanced duties
• Engage in special projects and other duties as assigned
• Other duties as assigned

Minimum Qualifications

• Education: Bachelor’s degree preferred
• Experience: Minimum accumulated 5-10 years of executive administrative experience
• Demonstrable experience in professional writing inclusive of correspondence (spelling, punctuation, sentence structure, etc.)
• Proficiency in Adobe and Microsoft (Word, Excel, and PowerPoint)
• Experience in associations, academic or non-profit organizations preferred
• Exceptional customer service skills
• Effective oral and written communication skills
• Strong attention to detail

• Work independently, initiate project activities, handle multiple tasks, and have excellent time-management
• Manage interactions with others with professionalism, diplomacy, and discretion
• Collaborate effectively with others
• Perform with accuracy and effectiveness
• Solve problems creatively
• Respond to requests with urgency and accuracy

Additional Information

Working at ASPPH

To Apply