Location: Phoenix, AZ

Pay Range: $25 to $28 per hour

Overview

Come grow with us by joining our team as an Office Administrator! In this role, you will play a critical role for the company and will work alongside other professionals within the team and other departments. You will be responsible for overall office activities. The position is also responsible for directing and coordinating office services and related activities. This position will include various duties specific to the location where the work is performed. The position will be responsible for updating management on a regular basis to maintain efficiency.

Who is Model 1, formerly known as Creative Bus Sales?

Since we got our start in 1980, Model 1 Commercial Vehicles has grown to become the nation’s largest dealership, representing more than 20 top manufacturers across the U.S. And we did it all by listening to and investing in customers like you. Customers who want more than a dealer. Customers who want a partner in creative solutions to the challenges you face today, and visionary thinking for what’s next.

It’s the strength of our relationships – both with customers and manufacturers – that allows us to keep a finger on the pulse of what you need and what’s possible to not just source but create together. Whether it’s custom-built vehicles or alternative fuel and electric vehicle (EV) options, you’ll have a partner from challenge all the way through solution and beyond.

Our Core Values: At Model 1, we are committed to living our core values:

• Solving Problems: Trust what you know. Work together to find solutions. See every angle and figure it out.
• Setting the Tone: Establish the mood that puts others at ease. Be the person that you’d want to interact with – approachable and transparent.
• Drive Forward: Keep your eyes up to see what’s ahead. Imagine better methods. Seize opportunities. Move the business and the market, meaningfully.
• Find Balance: Match your energy at work to your energy with family, friends, and community. Decide and align your priorities. Pour into yourself and those around you.
• Own It: Take the extra step. Fix issues when they come up. Care from start to finish. Do the right thing, every time.

Responsibilities

Below is an overview of the duties and responsibilities you would take on in this role:

• Supervise and coordinate overall administrative activities for the Administrative Department
• Assigned specific duties which may include DMV Administration for bus and RV, authorizing bus and RV shipments, some Sales Coordinator duties, Sales rebates, Warranty registration, Secondary contact for Financing (Priority One), Receptionist for incoming calls to sales office, Maintain Petty Cash, Assist with facility licensing and permits. These duties will vary by location.
• Assist with Human Resource functions to include but not limited to; advertising for applicants, interviewing applicants, and processing requirements for new hires as assigned
• Maintain office services by managing office operations through established procedures and outside contractors
• Review timecards of entire direct staff, assist HR with all paperwork when applicable
• Manage telephone, postage, and office IT services
• Maintain and institute filing systems, both paper and electronic
• Approve supply requisitions
• Define procedures for retention, protection, retrieval, and disposal of records
• Complete operational requirements by scheduling and assigning employees for special projects
• Keep management informed by reviewing and analyzing special reports; summarizing information; identifying issues that affect operational readiness
• Contribute to team effort by accomplishing undefined task as needed
• Other duties as assigned

What You Will Gain

• Competitive benefits including health insurance, paid holidays, and vacation pay
• Continuous training to provide you the opportunity to develop your full potential and be a true business partner
• Access to an expansive network of mentors and networking opportunities
• Top quality technology to assist in your daily responsibilities to allow for more efficiencies to deliver outstanding customer service

Minimum Job Requirements:

• High School Diploma or equivalent and two years general office experience
• Willingness and ability to work as a team player
• Strong verbal and written communication skills
• Good attention to detail
• General knowledge of office practices and procedures Self-starter, highly motivated and exhibits great initiative
• Leadership Skills
• Strong organization skills
• Strong time management skills
• Computer literate (Word, Excel) experience with common dealership software

Physical Requirements

• Work may be performed both in an office environment as well as an outside area
• May be required to do frequent kneeling, stooping, squatting, crawling and climbing to perform multiple tasks of position
• Must have good manual dexterity

Company retains the sole discretion to change the duties of the position at any time.