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Core X Plug
Santa Ana, CA | Full Time
$45k-56k (estimate)
9 Months Ago
Core X Plug
Miami, FL | Full Time
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Front Office Assistant
Core X Plug Santa Ana, CA
$45k-56k (estimate)
Full Time 9 Months Ago
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Core X Plug is Hiring a Front Office Assistant Near Santa Ana, CA

Job Description:

About our Company:

There are several compelling reasons why you should consider contacting Dialoque, a leading Financial Consultancy firm. Here are some key points that highlight the benefits of engaging with our services:

  • Expertise and Experience
  • Holistic Approach

  • Personalized Solutions

  • Proactive and Forward-Thinking

  • Ethical and Transparent

  • Comprehensive Range of Services

  • Results-Driven Approach

Ray Rate: $21.5- $29 per hour

Schedule: Monday to Friday

We are seeking a highly organized and customer-oriented Front Office Assistant to join our team. The ideal candidate will be the first point of contact for visitors and clients, providing exceptional customer service and creating a positive impression of our organization. This role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities:

  • Greeting and Reception:

    • Welcome and greet visitors, clients, and employees in a friendly and professional manner.
    • Manage the reception area, ensuring it is clean, organized, and presents a welcoming atmosphere.
    • Direct visitors to appropriate individuals or departments and answer general inquiries.
  • Phone and Email Communication:

    • Handle incoming phone calls, transferring them to the appropriate person or department.
    • Respond to general email inquiries, forwarding messages as needed.
    • Provide accurate information about the organization's products, services, and events.
  • Scheduling and Appointments:

    • Coordinate and manage appointments, meetings, and reservations.
    • Assist in maintaining the scheduling system to ensure efficient use of time and resources.
    • Notify staff members of scheduled appointments and meetings.
  • Administrative Support:

    • Assist with various administrative tasks, including data entry, document preparation, and filing.
    • Maintain office supplies and inventory, restocking as necessary.
    • Help with the preparation of reports, presentations, and other documents.
  • Problem Solving:

    • Address and resolve minor customer concerns or issues in a professional manner.
    • Escalate more complex issues to appropriate personnel for resolution.
  • Collaboration:

    • Collaborate with various departments to ensure seamless communication and coordination.
    • Assist with special projects and tasks as assigned by management.


Experience and Skills:

  • Excellent verbal and written communication skills.
  • Strong interpersonal skills and a friendly demeanor.
  • Proficient in using office software, including Microsoft Office Suite (Word, Excel, Outlook).
  • Ability to multitask and prioritize tasks effectively.
  • Attention to detail and strong organizational skills.
  • Professional appearance and conduct.
Job Benefits:
  • Competitive Salary

  • Health Insurance

  • Retirement Plans

  • Paid Time Off (PTO

  • Flexible Work Arrangements

From: Core X Plug

Job Summary

JOB TYPE

Full Time

SALARY

$45k-56k (estimate)

POST DATE

08/13/2023

EXPIRATION DATE

06/02/2024

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The following is the career advancement route for Front Office Assistant positions, which can be used as a reference in future career path planning. As a Front Office Assistant, it can be promoted into senior positions as a Receptionist III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Front Office Assistant. You can explore the career advancement for a Front Office Assistant below and select your interested title to get hiring information.

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If you are interested in becoming a Front Office Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Front Office Assistant for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Front Office Assistant job description and responsibilities

Front Office Assistants are responsible for providing clerical and administrative support to the office staff for efficient and smooth operations of the office operations.

03/09/2022: Medford, OR

In a medical organization, a front office assistant can be vital for connecting patients with the correct health care professional they are seeking, and processing the necessary paperwork that accompanies each visit.

02/21/2022: Las Vegas, NV

Front office assistants ensure administrative efficiency at reception areas.

01/11/2022: Corpus Christi, TX

Front Office Assistants work collaboratively to perform office and clerical tasks such as data collection, office communication, and others alike.

02/06/2022: Florence, SC

Front office assistant performs front desk duties and provide administrative support to the various departments.

02/05/2022: Vineland, NJ

Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Front Office Assistant jobs

Practice navigating computer systems, tools, and technologies – such as Microsoft Office, point of sale (POS), or even management and billing systems.

01/22/2022: Asheville, NC

Do your outmost best to operate the front office properly, efficiently and with profitability.

03/07/2022: Fort Collins, CO

Familiarize and practice yourself with general office functions – typing, filing, and reception.

12/27/2021: Billings, MT

Maintain a friendly, proficient, and positive work environment for everyone.

03/06/2022: Eugene, OR

Self control and calmness are necessary for handling a busy and demanding office environment.

12/17/2021: New Britain, CT

Step 3: View the best colleges and universities for Front Office Assistant.

Butler University
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