COMPANY OVERVIEW: NorthStar Group Services, Inc. (www.northstar.com) is the premier facility services contractor in the United States. We offer a vast array of services to our clients in the commercial, industrial, and government sectors. Our Florida group, operating as NorthStar Contracting Group, Inc., is a leading provider of engineering, consulting and program management services that enhance the infrastructure and environment throughout Florida. With offices located in Tampa, Tallahassee, West Palm Beach, and Orlando, we serve multiple State agencies, various municipalities and private sector clients throughout the region. We value passion, respect, diversity, flexibility, and teamwork.

NorthStar is actively seeking to expand staff in our growing Tallahassee office. Under the newly awarded Administrative Services Contract with the Florida Department of Environmental Protection’s Division of Waste Management, NorthStar will employ administrative personnel to support the Division with its various programs.

POSITION DESCRIPTION: The Senior Administrative Associate will assist with obtaining site access from property owners, especially when it has been difficult in the past to obtain. This position requires strong research skills, as the Associate will research properties on several online resources (and paper files when necessary) in order to determine the status of a property, the reasons why site access may be difficult to obtain and the property’s priority in the FDEP’s Petroleum Restoration Program.

The Associate must have good organizational skills as data and correspondence must be tracked in order to respond to FDEP’s and the public’s requests for information in a timely manner. Strong and professional communication skills are required as this position may include corresponding with attorneys, government officials and other high-profile entities (airport administration, etc.), as well as meeting with FDEP upper management on a frequent basis. A knowledge of FDEP’s Petroleum Restoration Program would be highly beneficial, as well as experience with environmental or property law.

The Associate will also assist with data entry, scanning/PDF creation, report generation, correspondence and tracking in relation to site access from property owners.

REQUIRED QUALIFICATIONS:

• Five years of secretarial or clerical work experience;

• College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience;

• Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience;

• Experience with the Division of Waste Management’s Petroleum Restoration Program and/or Drycleaning Solvent Program would be extremely beneficial;

• Experience with GIS programs and/or other web-interface mapping tools;

• Functional knowledge of Microsoft Office suite, particularly Excel and Word;

• A commitment to doing exceptional work and delivering responsive service to our clients;

• Ability to build and maintain relationships with clients and regulatory agency representatives;

Job Type: Full-time

Pay: $38,000.00 - $42,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 5 years

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Location:

• Tallahassee, FL (Required)

Work Location: Remote