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Reflect is Hiring an Office Manager (Part-Time) Near Seattle, WA
Part-Time, about 10-20 hours per week
Company: Reflect
Reflectseattle.com
Location: Seattle, WA (working in our Capitol Hill, Seattle office at least one day a week, and some days remote)
About Us:
Reflect is a new and growing practice providing counseling and psychotherapy services, as well as classes and workshops. Our team of experienced therapists is committed to helping clients achieve mental well-being through evidence-based practices and compassionate care.
We are seeking a motivated and detail-oriented individual to join our team as a Part-Time Office Manager. This role will play a critical role in running our business and providing administrative support to ensure smooth day-to-day operations. We are looking for someone who can wear many hats and is a team player. There is a potential for this role to grow in responsibility and hours over time as you gain experience.
Responsibilities:
Administrative Support:
- Schedule and confirm client appointments, manage calendars and assist with client intake processes.
- Maintain organized client records, ensuring confidentiality and compliance with legal and ethical standards.
- Handle phone and email correspondence, providing a professional and empathetic response to inquiries.
- Submit electronic claims to insurance companies and follow up about denied claims (we can train you on this)
- Add new clinicians to our insurance panels and maintain accurate information in insurance directories
- Help us build and maintain systems of organization for practice management such as tracking spreadsheets
- Assist with classes and events as needed such as checking in attendees
- Greet clients when in the office and getting them tea or water if requested
- Monitor office needs such as running low on supplies or other issues that need to be attended to
- Water and maintain plants in the office
- Keep the office clean and tidy with tasks such as vacuuming, emptying trash, wiping down surfaces, cleaning bathrooms, and washing client mugs and glasses
- Create and curate engaging content for various platforms, including Facebook, Instagram, Twitter, and LinkedIn.
- Write and edit blog articles for our website (with the help of AI) on topics related to therapy and personal development
- Monitor select Facebook groups looking for therapist referral requests and reply to those that could be a good fit for our team
- Design marketing materials such as posters, brochures, and business cards as needed
Required Qualifications:
- Reside in the Seattle area, and be willing to work in the office at least one day a week
- Previous administrative experience
- Excellent written and verbal communication skills, with a strong attention to detail.
- Strong organizational and multitasking abilities to handle administrative tasks effectively.
- Being a quick learner and a team player
- Commitment to staying in the position for at least 1-2 years
- Associate or Bachelor's degree (or working towards one) in Business Administration, Marketing, Communications, Psychology, or a related field
- An eye for design and experience in social media management and content creation
- Knowledge of mental health practices and ethics
- Knowledge of plant care
- Knowledge of medical billing
Benefits:
- Competitive hourly wage commensurate with experience.
- Up to 2 weeks PTO/sick time
- Flexible work hours to accommodate your schedule.
- Opportunity to make a meaningful impact in the mental health field.
- Supportive and collaborative work environment
- Potential to grow into a full-time role with benefits as our team grows
Job Summary
Part Time
$84k-113k (estimate)
05/01/2024
06/29/2024
reflectskin.com
Denver, CO
<25
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The job skills required for Office Manager (Part-Time) include Office Management, Administrative Support, Verbal Communication, Confidentiality, Business Administration, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Manager (Part-Time). That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Manager (Part-Time). Select any job title you are interested in and start to search job requirements.
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