We are hiring a Medical Records and Central Supply Clerk!
Previous medical administrative experience is preferred.
SUMMARY: Properly maintains complete and thorough medical records of residents by performing the
following duties:
ESSENTIAL DUTIES AND RESPONSIBILITIES: An individual must be able to perform each essential duty
satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions. The requirements listed below are representative of the knowledge, skill, and/or ability
required. Other duties as assigned.
1. Assembles, maintains, and audits records of newly admitted, transferred, discharged and existing
residents per set criteria. Establishes and maintains indexed system of ordering and thinning of files
to ensure accessibility and prompt retrieval. Regularly audits records and filing system. Able to work
independently and organize workload; ability to communicate with physicians, nursing personnel and
allied health personnel.
2. Maintains and monitors resident calendars in connection with monitoring frequency of physician visits,
notification of physician(s) when due, maintenance of schedule for residents’ physical exams,
immunization, TB screening, and comprehensive assessments.
3. Initiates, maintains, and monitors Medicare and Medicaid certifications.
4. Prepares and maintains admission packets per facility policy.
5. Maintains clinical record control system. Labels active records with pertinent “alert” information such
as allergies, CPR status, and codes diagnoses for assessment and billing purposes.
6. Maintains security and controls release of information to authorized persons only upon approval of
Executive Director and Corporate Legal.
7. Performs quality assessment and assurance functions, as directed.
8. Assists with development and update of policies and procedures to reflect the philosophy of the
facility, professional standards, and legal requirements.
9. As directed, participates with Executive Director/designee and/or Director of Nursing/designee in the
survey processes.
10. Maintains and applies current skills and knowledge through continuing education and in-service
programs.
11. In an emergency, carries out assigned responsibilities to assure resident and employee safety.
12. Carries out responsibilities in compliance with federal, state, local laws and regulations, and with
facility philosophy, policies and procedures.
13. This position requires the ability to read and interpret technical journals, financial reports, and legal
documents; ability to respond to common inquiries or complaints from residents, regulatory agencies,
or members of the business community; ability to present information to management effectively.
14. Must be able to speak, understand and read the English language to the extent necessary to safely
and properly care for residents.
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15. This position requires excellent interpersonal skills with high level of energy and enthusiasm; good
verbal and written communication skills; and the ability to organize, document, and implement
detailed programs.
16. This position requires standing, sitting, stooping, pushing, pulling, lifting up to 50 pounds or more,
bending, climbing, twisting upper body, walking, running, carrying, listening, talking, use of telephone,
and exposure to medical equipment and persons with risk of illness.
SUPERVISORY RESPONSIBILITIES:
None.
EDUCATION and/or EXPERIENCE:
High school diploma/GED; minimum of two years working knowledge of medical terminology and
completion of ICD-9-CM course preferred.
CERTIFICATES, LICENSES, REGISTRATIONS:
Driver’s license preferred.
#LHLP