Salary: See Position Description
Location : Enterprise, AL
Job Type: Full-Time
Job Number: 2023-24:12
College/Division: ESCC-501040-Financial Aid Administration
Opening Date: 04/17/2024
Closing Date: 4/24/2024 11:59 PM Central
Campus Location: Enterprise State Community College
Position Summary

The primary function of the Financial Aid Specialist is to assist students and families in applying for financial aid. This role serves as the primary contact for current and prospective students requesting information or needing help with the financial aid application process. Additionally this role is responsible for the administrative financial aid processing, such as reviewing documents, resolving student eligibility issues, managing the Federal Work-Study Program and serving as a Veteran School Certifying Official.
Essential Duties and Responsibilities

• Act as a primary contact for students and families requesting financial aid assistance via phone, email, virtually, face-to-face and group information sessions.
  
• Counsel students and families regarding financial aid, scholarships, program costs, budgeting, and financial literacy.
  
• Manage the Federal Work-Study Program. Coordinate with Human Resources to ensure student eligibility for work-study placement. Process student employment applications, process student earnings, track FWS expenditures. Act as a liaison for off-campus student employment placement and responsible for maintenance/renewal of off campus contracts.
  
• Assist with the Professional Judgement/Special Circumstances process, working closely with students and families to gather documentation and evaluate eligibility adjustments on a case by case basis, in alignment with federal and institutional policies.
  
• Oversee the Satisfactory Academic Appeals process, send notifications to students and monitor academic plans.
  
• Serve as a School Certifying Official to recipients of Veterans Education Benefits.
  
• Complete annual VA SCO training to remain current on VA policy and procedure.
  
• Develop, maintain, and update an effective communication plan to include the financial aid webpage, publications, outgoing email notices, student reminders and catalog updates.
  
• Perform verification review of applications for individual students in accordance with federal regulations to determine student eligibility for Pell Grants.
  
• Maintain knowledge and compliance of Federal and State Title IV programs.
  
• Assist with programs, reports, tasks, and other responsibilities in the Financial Aid Office as requested.
  
• Maintain Financial Aid Office inventory supply and order supplies as needed.
  
• Maintain and update Financial Aid Specialist Procedures manual as needed.
  
• Maintain confidentiality regarding information contained in student academic, financial aid, and VA files in all formats.
  
• Participate in appropriate professional development activities and utilize information to enhance performance of assigned duties.
  
• Serve on college committees as assigned.
  
• Maintain appropriate work hours.
  
• Perform other duties as assigned by the Director of Financial Aid, Dean of Student Services and/or the President.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Excellent oral and written communication skills.
  
• Ability to manage private information in a professional and confidential manner.
  
• Proficient with Microsoft Word and Excel
  
• Ability to learn basic statistical skills/experience preferred.

Qualifications
REQUIRED QUALIFICATIONS:

• Associate Degree from a regionally accredited institution.
  
• Two years of full-time experience working in a professional office.
  
• Computer skills, including effective use of Word and Excel.

PREFERRED QUALIFICATIONS:

• Bachelor's degree preferred.
  
• Work experience in a postsecondary Financial Aid Office with federal, state, and institutional financial aid programs.
  
• Experience working with Ellucian Banner.

Application Procedures/Additional Information
POSITION AVAILABLE: April 2024
SALARY:
Salary Schedule E4 04 $38,979-$56,128 , based upon the Alabama Community College System Salary Schedule to be determined by the applicant's education and years of applicable experience. Applicant acknowledges that if selected for the position that applicant's placement on the applicable salary schedule will be dependent upon the verified information provided.
POSITION DEADLINE:
Applications must be received by April 24, 2024 at 11:59 p.m.
Incomplete or late application packets will eliminate the possibility of an interview. Application packets submitted after the deadline date will eliminate the possibility of an interview. The submission of all required application materials by the deadline is the sole responsibility of the applicant.
APPLICATION PROCEDURE:
Applicants must submit a complete packet which consists of the following:

• Completed ESCC Application for Employment
  
• Current resume
  
• Copy of transcript showing degree and date conferred
  
• A cover letter of application specifically detailing and relating the applicant's education, and experience to the qualifications, duties, and responsibilities of the position.

Employment is contingent upon employer verification of work experience. Only applicants who meet the required qualifications and submit a complete application packet by the deadline will be considered. Applications submitted by fax, email, mail, or hand delivery will NOT be accepted. Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. All applications become the property of ESCC. In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from a criminal background check. The candidate hired will be responsible for the nonrefundable minimum cost of $26.40 for the criminal background investigation. Additional charges may apply. Enterprise State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security. Enterprise State Community College is an Equal Opportunity Employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Enterprise State Community College will make reasonable accommodations for qualified disabled applicants or employees. The College reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occurs during the search process. Enterprise State Community College application for employment form is available at www.escc.edu and should be submitted online.
Sick Leave
All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.
8 hours per month
(may accumulate an unlimited number)
Annual Leave
All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.
0-4 years 8 hours per month
5-9 years 10 hours per month
10-14 years 12 hours per month
15-19 years 14 hours per month
20 16 hours per month
(may accumulate up to 480 hours)
Personal Leave
All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.
Unused Personal Leave converts to sick leave if not used.
(converts to sick leave at the end of August each year if not used)
Professional Leave
Up to 10 days a year of professional development leave with pay may be granted by the President.
Holidays
New Year's Day
Martin Luther King/Robert E. Lee Birthday
National Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving Day
Christmas Eve
Christmas Day
15 (5 locally assigned)
Contracted Work Days
260
Retirement
The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama.
Tier I - Pays 7.50% monthly. State matches 12.59% (effective 10/01/22)
Tier II - Pays 6.20% monthly. State matches 11.44% (effective 10/01/22)
Law Enforcement Officers :
Tier I -Pays 8.50% monthly. State matches 12.59%(effective 10/01/22)
Tier II - Pays 7.20% monthly. State matches 11.44% (effective 10/01/22)
Health Insurance
PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit
Premium amounts:

• Single $ 30
• Family (without Spouse but with dependents) $ 207
• Employee Spouse (no dependents) $ 282
• Family (with Spouse and dependents*) $ 307

*Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.
Tobacco Usage Premium

• Member $ 50
• Spouse $ 50

The tobacco premium applies only to the PEEHIP Hospital Medical and VIVA Health plans. Refer to the section to learn how you and/or your spouse can receive the non-tobacco user discount.
Wellness Premium

• Member $ 50
• Spouse $ 50

The wellness premium applies only to the Blue Cross Blue Shield Hospital Medical Group #14000 plan for non-Medicare eligible active and retired members, non-Medicare-eligible members on LOA or COBRA, and non-Medicare-eligible spouses on active or retired contracts. Refer to the section to learn how you and/or your spouse can receive a wellness premium waiver.
If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.
Optional Coverage Plan Premiums

• Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38
• Dental Single $ 38 Dental Family $ 50

Institution matches $800 monthly (effective 10/01/17).
Duty Hours
(hours vary by campus and needs of the student)
Tuition Assistance
This tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes.
Employees/Dependents at two-year colleges:

• 1/3 waived after 1st year
• 2/3 waived after 2nd year
• 3/3 waived after 3rd year

Note: Employee is vested after 10 years in Retirement System. Additional information regarding retirement may be obtained from the Retirement System Web site at www.rsa.al.gov.
01

Did you attach the required application materials as listed on the job bulletin, including 1) a current rsum, 2) a cover letter describing specifically how your experience and qualifications meet the required qualifications, 3) copies of appropriate transcript(s) identifying the applicant, date degree conferred, and verifying the minimum degree requirements? (NOTE: COPIES OF DIPLOMAS WILL NOT BE SUFFICIENT.)Applicants who fail to submit all required information will be disqualified. (You are encouraged to double-check your uploaded items. IF YOU CANNOT ANSWER YES, PLEASE DO NOT SUBMIT YOUR APPLICATION UNTIL YOU HAVE ALL OF THESE MATERIALS UPLOADED.)

• Yes, all required documents are attached.
• No, I did not attachthe required documents. I understand that without the required documents attached I will not be eligible for an interview or an offer of employment.

02

I understand that I may be contacted through the email I have provided on my application for updates on this position.

• Yes
• No

Required Question