Description

POSITION SUMMARY:- Summer/Seasonal
The Sports Coordinator, under the direction of the Downtown Branch Executive Director will manage all Sports programs for the YMCA of Springfield, Lincoln Branch. This position develops, plans, and administers all new/existing programs, applies procedures and methods to achieve our strategic goals and membership/participant engagement. Ensures these programs are aligned with the Ys cause and meet the needs of our members and the community. The Sports Coordinator understands character development as the guiding principle of the YMCA and personally exhibits a commitment to that goal in all YMCA operations.
OUR CULTURE:
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.
CUSTOMER SERVICE EXPECTATIONS:
1. Display a friendly, helpful, and positive disposition.
2. Provide customer service that is thorough, timely, organized, and accurate.
3. Help ensure the Y is meeting member and participant needs by utilizing good listening skills, attentiveness, objectivity, and patience in all situations.
4. Place members and participants as the first and highest priority showing kindness and compassion at all times.
5. Demonstrates the Y core values of caring, honesty, respect and responsibility through all daily activities and responsibilities
ESSENTIAL FUNCTIONS:
Overarching Goal: Through their planning, actions and daily work creates and fosters a welcoming environment for all persons of all backgrounds and abilities and has a positive, nurturing relationships with staff and children, while building cooperative relationships with parents/caregivers and program partners. Promotes and supports the potential of all youth in programs and facilitates peer-to-peer connections as part of the overall YMCA experience.
1. Person of contact for all sports
2. Directs and supervises program activities to meet YMCA objectives. Expands sports program within the community in accordance with strategic and operating plans.
3. Secures and schedules athletic fields and facilities. Directs the coordination for all leagues, clinics, and camps; monitors and purchases necessary sporting equipment as budget permits.
4. Checks for safety/ risks / repairs needed for all fields and facilities used for sporting events
5. Creates teams from paid and financially assisted registrations. Organizes and conducts parent orientation meetings, and training and meetings for coaches.
6. Oversees the team practice and game schedules; trains and schedules sports officials; develops and distributes sports rules, guidelines, and handbooks.
7. Purchases and distributes team uniforms and awards; coordinates and distributes team photographs.
8. Organizes and conducts sports clinics and camps.
9. Recruits, trains, and supervises volunteers, coaches, and participants.
10. Works with development and marketing department to create program brochures and flyers.
11. Assists with the distribution of youth sports program information,
12. Organizes and schedules program registrations.
13. Reviews, awards, and processes program scholarship applications per association policy.
14. Develops and maintains collaborative relationships with community organizations.
15. Knowledge of sports rules and anticipates changes that will impact the Department.
16. Responds to all member and community inquiries and complaints in timely manner.
17. Compiles program statistics. Monitors and evaluates the effectiveness of and participation in program.
18. Assist in marketing all sports related programs using both social media and website material.
19. Other duties as assigned.
CAUSE-DRIVEN LEADERSHIP DESIGNATION: TEAM LEADER
Description: Someone who leads a team, project, or process with or without supervisory responsibility.
Disciplines: a broad grouping of competencies focused on a critical area that defines a cause-driven leaders ability to advance the work of the Y.
Competency: Clusters of observable skills and behaviors needed to be successful within an organization or role.
Key Leadership competencies a person should bring to this position:
Functional Expertise
Program/Project Management
Critical Thinking & Decision Making
Team Leader Discipline, Competencies and Behavioral Indicators
Discipline
Advancing Our Mission & Cause: Provide visionary leadership to the organization and to ensure that all resources are mobilized to adapt to new challenges and needs in the community. Competencies
Change Leadership: Facilitates, co-creates, and implements equitable change for the good of the organization and/or community.
Behavioral Indicators:
Provides resources, removes barriers, and acts as an advocate for those initiating change.
Actively supports and remains accessible to others during times of change or stress.
Manages resistance to change by seeking input from stakeholders and communicating the change clearly.
Hold others accountable for implementing the change.
Engaging Community: Builds bridges with others in the community to ensure the Ys work is community-focused and welcoming of all, providing community benefit.
Behavioral Indicators:
Ensures programs and services meet community needs.
Ensures a level of service and engagement that fosters loyalty among those we serve.
Intentionally fosters a cause-centered culture that is welcoming, genuine, hopeful, nurturing, and determined.
Philanthropy: Secures resources and support to advance the Ys work.
Behavioral Indicators:
Educates staff, volunteers, and members about the charitable nature of the Y.
Leads key components of the Ys fundraising efforts.
Volunteerism: Engages volunteers and promotes social responsibility at all levels of the organization.
Behavioral Indicators:
Proactively positions volunteerism as a central context of being cause-driven and a way of being socially responsible.
Recruits, onboards, and develops volunteers from diverse backgrounds.
Works with volunteers to create meaningful and relevant roles that impact the community, fulfill their personal purpose, and build commitment to the cause.
Discipline
Building Relationships: Connect people to the Ys cause by developing inclusive relationships, partnerships, and collaborations so that Ys can co-create solutions to pressing social needs. Competencies
Collaboration: Creates sustainable relationships within the Y and with other organizations in service to the community.
Behavioral Indicators:
Identifies and builds relationships with internal and/or external partners or key stakeholders to support programs or projects.
Builds effective teams and committees by fostering common vision and plans
Communication & Influence Listens and expresses self effectively and, in a way, that engages, inspires, and builds commitment to the Ys cause.
Behavioral Indicators:
Writes clearly and concisely, using correct grammar, vocabulary, and appropriate tone for the message or audience.
Speaks in a clear, articulate manner.
Maintains regular, clear, and concise communication within area of responsibility.
Adopts a personal leadership style or approach to influence others.
Inclusion: Values all people for their unique talents and takes an active role in promoting practices that support diversity, inclusion, and global work, as well as cultural competence.
Behavioral Indicators:
Addresses behaviors and practices that do not support inclusion in positive and equitable ways.
Ensures staff model equity, inclusion, cultural competence, and global awareness in all areas of their work.
Discipline
Leading Operations: Ensure relevance, effectiveness, and sustainability of the organization so that we can continue to fulfill our promise to the community. Competencies
Critical Thinking & Decision Making: Makes informed decisions based on logic, data, and sound judgment.
Behavioral Indicators:
Actively looks for and incorporates different points of view when making decisions.
Gathers relevant, valid data to make appropriate decisions. Interprets data, feedback, and information, differentiating among assumptions, anecdotal evidence, and facts.
Anticipates risk, implications, and possible outcomes before acting.
Weighs pros and cons of multiple options to make decisions about complex problems.
Fiscal Management: Manages the Ys resources responsibly and sustains the Ys nonprofit business model.
Behavioral Indicators:
Prepares budgets and interprets balance sheets, income statements, cash flow statements, and forecasts.
Analyzes financial data in order to make comparisons, draw conclusions, and make decisions.
Identifies and mitigates significant business, financial, and operating risks, and financial irregularities, and communicates information to management.
Functional Expertise: Executes superior technical skills for the role.
Behavioral Indicators:
Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.
Uses best practices, guidelines, and industry standards as a framework to improve performance.
Demonstrates up-to-date knowledge and skills in the technology associated with the job.
Serves with purpose and passion.
Innovation: Creates and implements new and relevant approaches and activities that improve and expand the Ys work and impact in the community.
Behavioral Indicators:
Seeks input from key stakeholders, including staff, members, and the community, to develop or improve a program or project.
Researches and identifies new trends in the program or service area.
Incorporates creative thinking and discussion techniques into meetings and discussions, including brainstorming, mind mapping, sticky notes, and whiteboard visuals.
Tries new things and assesses their effectiveness.
Values and encourages creative and innovative ideas
Program/Project Management: Ensures program or project goals are met and intended impact occurs.
Behavioral Indicators:
Translates organizational goals into executable plans with accountable staff and volunteers by defining tasks, milestones, and priorities for programs or projects.
Delegates responsibilities and monitors progress towards goals.
Follows fidelity, quality, and evidence-based standards of programs, projects, or the organization.
Challenges inefficient or ineffective work processes and offers constructive alternatives.
Follows through on commitments with an appropriate sense of urgency.
Demonstrates flexibility when plans or situations change unexpectedly, effectively adjusting plans to achieve intended outcomes
Discipline
Developing & Inspiring People: Support the holistic development of self and others so that everyone can embrace the Ys cause, sustain the Ys culture, and inspire others to take individual and collective action to further our impact.
Competencies
Developing Self & Others: Develops self and supports others (e.g., staff, volunteers, members, program participants), both formally and informally, to achieve their highest potential
Behavioral Indicators:
Recruits and hires diverse staff and volunteer teams across multiple dimensions of diversity.
Onboards and develops staff and volunteers for success.
Provides staff and volunteers with the support, time, tools, and resources necessary to set, meet or exceed goals.
Coaches others for continuous development, including analyzing performance gaps, building development plans, delivering appreciative and developmental feedback, and aligning passions and career goals.
Addresses sensitive issues, inappropriate behavior, or performance concerns to help the other person grow.
Shares and employs new learning to improve staff and personal performance.
Strives to understand and resolve conflicting feedback or ideas from multiple sources.
Emotional Maturity: Demonstrates ability to understand and manage emotions effectively in all situations.
Behavioral Indicators:
Regulates behavior based on assessment of situation, personal feelings, strengths, and limitations.
Demonstrates a settling presence, even during times of crisis and challenge.

Qualifications

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Bachelor's degree preferred in related field or equivalent.
2. One to two years related experience required.
3. Minimum age 21.
4. Knowledge of Microsoft Office and team management software.
5. Have leadership competencies in the identified key areas
6. Ability to learn quickly.
7. Ability to work with integrity, discretion, and a professional approach.
8. Prefer knowledge of, and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.).
9. Ability to complete all required trainings within 60 days of employment, including but not limited to CPR, first aid, Living Our Cause, DCFS Mandated Report, IL Gateway Registry Modules and to maintain these certifications as current as outlined by regulations or requirements.
10. Completion of YMCA program-specific certifications.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Sufficient strength, agility, and mobility to perform essential functions and to supervise program activities in a wide variety of indoor and outdoor locations
Visual and auditory ability to respond to critical situations ability to act swiftly in an emergency.
Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
Ability to speak concisely and effectively communicate.
May require physical effort and cardiac endurance while reaching with hands and arms, stooping, kneeling, crouching, standing, walking, balancing, bending, leaning, kneeling, walking, and climbing.
May require physical effort while reaching with hands and arms, stooping, kneeling, crouching, standing, walking, balancing, bending, leaning, kneeling, walking, and climbing.
- Specifically,
o Carrying supplies to and from work locations, normally lifting less than 45lbs.
The noise level in the work environment is usually moderate to loud.