Description

Position Summary

As a Recruiting Coordinator, you will play a vital role in supporting the recruitment process by coordinating 

various activities to ensure the seamless and efficient hiring of top talent. Your primary responsibilities will 

include managing recruitment logistics, scheduling interviews if needed, initiating background checks,

onboarding deployment and maintaining candidate records. You will work closely with the HR team, hiring 

managers and candidates to provide exceptional candidate experiences and contribute to the overall success 

of our talent acquisition efforts.

Essential Duties and Responsibilities

Essential duties and responsibilities include, but are not limited to, the following:

•  Coordinate recruitment activities: Assist in organizing and coordinating the end-to-end recruitment process, including posting job openings, reviewing applications, and scheduling interviews
•  Schedule and coordinate interviews: Coordinate interview schedules with candidates, hiring managers, and interviewers. Ensure that all parties are informed of interview details, such as time, location, and required materials.
•  Candidate communication: Serve as the main point of contact for candidates, providing timely updates on their application status, interview details, and any necessary pre-employment documentation.
•  Applicant tracking system (ATS) management: Maintain accurate and up-to-date candidate records in the ATS. Input candidate information, track applicant progress, and generate reports as needed.
•  Background checks and references: Facilitate background checks and reference verifications for selected candidates, ensuring compliance with company policies and legal requirements.
•  Recruitment events: Coordinate and support recruitment events such as career fairs, information sessions, and campus visits. Assist in preparing event materials, scheduling interviews, and representing the organization professionally.
•  Data analysis and reporting: Generate recruitment reports and provide regular updates on recruitment metrics, including time-to-fill, source of hire, and candidate pipeline status.
•  Process improvement: Identify areas for process optimization and propose solutions to enhance the efficiency and effectiveness of the recruitment process.
•  Compliance and documentation: Ensure compliance with applicable employment laws and regulations. Maintain accurate and confidential candidate files and records

Requirements

Minimum Qualifications (Knowledge, Skills, and Abilities)

The ideal candidate will have:

•  Proven experience as a recruiting coordinator or in a similar administrative role.
•  Familiarity with applicant tracking systems (ATS) and other recruitment software.
•  Excellent organizational skills with exceptional attention to detail.
•  Strong written and verbal communication skills.
•  Ability to handle multiple tasks simultaneously and prioritize effectively in a fast-paced environment.
•  Exceptional interpersonal skills and the ability to work collaboratively with team members, hiring managers, and candidates.
•  Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
•  Knowledge of HR and recruitment best practices.
•  Demonstrated commitment to maintaining confidentiality and handling sensitive information with discretion.
•  Excellent written and verbal communication skills.
•  Strong organization and problem-solving skills.
•  Hands-on approach. Able to manage multiple priorities and work collaboratively with teams to ensure the highest quality deliverables.
•  Self-starter with a project management mindset.
•  Strong interpersonal skills and ability to present ideas in user-friendly language.
•  Desire to work in a team-oriented, collaborative environment.
•  Ability to build rapport with, and gain the confidence of, entire organization to quickly integrate into the current team while adapting to, and fostering, the TruFit’s culture.
•  Fitness industry experience is a plus.

Education & Experience

A minimum of 2 years of related 

experience is preferred.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by a teammate to 

successfully perform the essential functions of this position which is exposed to typical office working 

conditions. Reasonable accommodations may be made to enable individuals with disabilities to perform the 

functions.

•  Physical requirements include occasional lifting/carrying of 25 pounds.
•  Visual acuity, speech, and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment.
•  Subject to sitting, standing, reaching, walking, twisting, and kneeling to perform the essential functions. Working conditions are primarily inside an office and/or gym environment

Work Location

The Recruiting Coordinator position is required to check into the Corporate Office daily or to a pre-assigned 

club location. The ideal candidate will be based in San Antonio, TX.

About TruFit Athletic Clubs

TruFit Athletic Clubs is a purpose-driven organization. Our purpose is quite simple, Building A More 

Powerful You! That YOU, represents every Teammate, every member and every community we serve. By 

living our Purpose, we are committed to leaving everyone in a more powerful position than when they met 

us. 

How do we do this? By living our Core Values which are our moral compass and are non-negotiable. These core values are:

•  We Do the Right Thing
•  We Are Inspired To Serve
•  We Are Courageous
•  We Are Personally Responsible
•  We Have Fun!

TruFit Athletic Clubs offers a competitive pay and benefit package which includes healthcare coverage for 

ALL Teammates, full AND part-time, to further live our Purpose! Some of the other benefits available to 

full-time Teammates working 30 hours per week include dental, vision, short-term disability, long-term 

disability and life insurance.

At TruFit Athletic Clubs, each and every teammate is a leader. You matter! You count! You will always impact 

the outcome of everything you do! If you have the passion and desire for this type of culture, we would love 

to have you on our team!