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Equipment Administrator (Temporary Position)
$102k-132k (estimate)
Temporary | Business Services
1 Week Ago
The Dutra Group is Hiring an Equipment Administrator (Temporary Position) Near Rio Vista, CA
Equipment Administrator (Temporary Position)
Equal Opportunity Employer/Veterans/Disabled
SUMMARY:
Provides administrative and organizational support for the Equipment Manager and Equipment Department in support of Dredging, Marine Construction, Materials Divisions and Fabrication Shop. Assist Equipment Manager as directed to implement Equipment Department objectives and strategies for the Company. Provides administrative support to Equipment Manager. Assists with document & financial reports throughout month and collaborates with month end closings & Capital & R/M Project cost reporting.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Assist in the compilation of data as it pertains to SOQ program, equipment reports and various analyses of equipment cost, utilization and development. Assist in preparing equipment department monthly reports, Assist in G/L to equipment report reconciliation, and miscellaneous general accounting functions. Administration and maintenance of asset schedules, disposition schedules, repair & maintenance & capital repair and insurance schedules.
- Collaborate with Accounting and Purchasing to maintain departmental compliance in requisitions, documentation and invoicing with emphasis on smooth month end closings.
- Provide Payroll entry to all Equipment Department personnel through Vista and maintain man- power reports.
- Perform Administrative Duties to maintain an effective equipment program within department policy. Help in implementation of Equipment Department decisions.
- Acts as the first point of contact for callers and visitors to the Equipment Department. Contacts telephone service provider for service requests, repair and voice-mail maintenance.
- Responsible for collecting outgoing and retrieving incoming mail then sort and distribute to appropriate individuals at Fabrication shop, Oly Yard and 160 River Road. Send and receive faxes and distribute to appropriate personnel. Coordinates and tracks overnight shipments.
- Assist Equipment Analyst with processing timecards, entering employee and equipment time into Vista. Maintain Equipment Utilization in Vista. Maintains departmental personnel files and records.
- Assist with the compilation of data as it pertains to Fabrication facility billings, back charges to clients and/or vendors for equipment repairs/damage.
- Implement and enforce department protocols, policies and governances developed with Equipment Manager including but not limited to regarding purchasing policies, safety, payroll, equipment related reporting from Superintendents and Master Mechanics as required to maintain a compliant, efficient and functional Equipment Department.
- Responsible for computer work in Excel, Word, Outlook, Project, Vista, organizing files, labeling, copying, setup of blueprints, files, records and other documents.
- Assist in developing and distributing mass mailers, flyers and other marketing media for Dutra Fabrication facility. Assist Equipment manager in developing marketing strategies for Dutra Fabrication to grow client base.
- Assist with special projects and studies and reports as directed.
- Coordinates travel arrangements for department staff as required for job related travel.
- Assist in the development of budgets for major repair, maintenance and capital projects including variance reporting on budget versus actual costs. This requires intermediate accounting skills and ability to perform analytical studies of costs.
- Assist with preparation of presentations, meetings and training with regards to Equipment Department. Prepare necessary presentations for outside agencies or customers regarding the Equipment Department using PowerPoint and other Medias.
- Assist with maintaining all regulatory related documents and files for marine vessels and land-based equipment including drawings, pictures, on-vessel documents, permits, invoices for costs and improvements as well as other regulatory required documents.
- Provide day-to-day support to Equipment Manager, Equipment Superintendent, Master Mechanics as directed by Equipment Manager to facilitate department objectives and goals.
- Provide coding, oversight and submittal of Equipment Department payrolls and secures proper authorizations.
- Prepare spreadsheets, writes letters and creates invoicing and logs for all Equipment Department cost analysis, correspondences and invoicing.
COMPETENCIES:
- Communications: ability to produce clear status reports, writes clearly, communicates tactfully and candidly, exhibits clear verbal skills and an excellent listener.
- Problem Solving: Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions. Able to resolve difficult or complicated challenges.
- Management of Resources: Obtaining and seeing to the appropriate use of equipment and materials needed to perform certain work.
- Attention to Detail: Diligently attends to detail and pursues quality in accomplishing tasks. Checks work to ensure accuracy and completeness.
- Teamwork: Promotes cooperation and commitment within a team to achieve goals and deliverables; mentors crew members to promote Dutra’s safety culture.
- Environmental, Health and Safety Management: Understand and know how to comply with all regulations; implement a positive attitude toward health and safety in the design and execution of the project; ensure safe deliverables and incorporate sustainable development practices.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Education/Experience: Bachelor's degree (B. A. or B.S.) from four-year college or three years construction or safety oversight experience; OSHA 30 Hour course.
- Language Ability: strong written and verbal communication skills in order to effectively present information and respond to questions from managers, clients and customers.
- Reasoning Ability: ability to solve practical problems and interpret a variety of instructions given in written, oral, diagram or schedule form.
- Computer Skills: to perform this job successfully, an individual should have knowledge of and experience with Microsoft Office, Word and Excel.
- Physical Presence: Regular and predictable physical presence at Equipment Department office is an essential qualification for this position due to the importance of the team-related and project-related duties, the aggressive timeframes under which the employee will operate, and the need for face-to-face interaction with the Equipment Manager in order to properly perform job-related functions.
- Current valid Driver’s License required.
- Ability to travel as needed.
SUPERVISORY RESPONSIBILITIES: No supervisory responsibilities.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Usual office work conditions. The noise level in the work environment is moderate. Minimum physical exertion.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The employee must occasionally lift and/or move up to 25 pounds.
- Specific vision abilities required by this job include close vision.
- While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.
- The employee is occasionally required to stand and walk.
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
Pay: $30 per hour
PRIVACY NOTICE TO CALIFORNIA JOB APPLICANTS AND EMPLOYEES
The Dutra Group (“Dutra” or “Company”) adopts this Privacy Notice in compliance with the California Consumer Privacy Act (“CCPA”). The CCPA provides certain protections for all California consumers. A “Consumer,” as defined by the CCPA, is any person that is both a natural person and a California resident, including any employee or job applicant of a qualifying company.
This Privacy Notice supplements any other privacy policy or notice that may be issued by Dutra. In the event of a conflict between any other Company policy, statement, or notice and this Privacy Notice, this Privacy Notice will prevail. The purpose of this Privacy Notice is to provide job applicants and employees with a description of Dutra’s practices regarding the collection, use, disclosure and sale of “Personal Information” (“PI”) as defined in the CCPA. Terms defined in the CCPA that are used in this Privacy Notice shall have the same meaning as in the CCPA. Dutra will only collect and process your PI in accordance with this Privacy Notice, unless otherwise required by applicable law.
Categories of Personal Information Dutra Collects and Purpose of Use
Dutra collects and retains job application and employment information for the following general purposes: human resources, employment and benefit administration, and compliance with any local, state, or federal legal obligations. Dutra obtains the categories of PI listed below during the job application process, employee onboarding process, the selection of benefits as an employee, and ongoing employment. In some cases, Dutra may obtain a background check once an offer of employment is made.
Dutra does not sell or disclose PI of job applicants and employees to any third parties, unless required to do so by law.
Dutra collects the following categories of PI for job applicants and employees:
The Company continues to evaluate its practices and records in relation to the CCPA to ensure compliance with all requirements. If Dutra wishes to use collected PI for different purposes than those listed above, or if Dutra wishes to collect different PI than listed above, Dutra will provide further notice. To submit a consumer rights request, or to voice a question or concern regarding the CCPA, please call the Company’s hotline at (844) 847-5289 or visit thedutragroupdsr.ethicspoint.com.
The Dutra Group (“Dutra” or “Company”) adopts this Privacy Notice in compliance with the California Consumer Privacy Act (“CCPA”). The CCPA provides certain protections for all California consumers. A “Consumer,” as defined by the CCPA, is any person that is both a natural person and a California resident, including any employee or job applicant of a qualifying company.
This Privacy Notice supplements any other privacy policy or notice that may be issued by Dutra. In the event of a conflict between any other Company policy, statement, or notice and this Privacy Notice, this Privacy Notice will prevail. The purpose of this Privacy Notice is to provide job applicants and employees with a description of Dutra’s practices regarding the collection, use, disclosure and sale of “Personal Information” (“PI”) as defined in the CCPA. Terms defined in the CCPA that are used in this Privacy Notice shall have the same meaning as in the CCPA. Dutra will only collect and process your PI in accordance with this Privacy Notice, unless otherwise required by applicable law.
Categories of Personal Information Dutra Collects and Purpose of Use
Dutra collects and retains job application and employment information for the following general purposes: human resources, employment and benefit administration, and compliance with any local, state, or federal legal obligations. Dutra obtains the categories of PI listed below during the job application process, employee onboarding process, the selection of benefits as an employee, and ongoing employment. In some cases, Dutra may obtain a background check once an offer of employment is made.
Dutra does not sell or disclose PI of job applicants and employees to any third parties, unless required to do so by law.
Dutra collects the following categories of PI for job applicants and employees:
- Personal identifiers provided in job application process, on-boarding process, and benefit selection process. The purpose of this information is to make employment decisions, verify work authorization status, manage the employment relationship with Dutra, and facilitate employment administration, processing, and maintenance, such as providing benefits to employees and their beneficiaries, processing payroll, and general office administration.
- Financial information. The purpose of this information is to administer payroll and benefits, process work-related claims, and facilitate all related accounting and auditing.
- Certain classification and diversity information, such as veteran or military status, age, race, color, national origin, citizenship, marital status, physical or mental disability, and sex. The purpose of this information is to comply with local, state, and federal laws and regulations.
- Personal and work history information provided in application process, and occasionally via a background check. The purpose of this information is to make employment decisions, manage the employment relationship with Dutra, fulfill employer obligations to employees, and determine performance requirements.
- Health and safety information that may be relevant to employment and expectations of job duties, and is in accordance with existing local, state, and federal laws. This information includes drug testing, physical injuries, heath conditions, and other physical and mental health concerns. The purpose of this information is to maintain a safe workplace, assist with employee needs, manage insurance benefits, assess and administer worker assistance programs, manage job responsibilities, adopt job accommodations, as necessary, and comply with various state and federal laws and regulations.
- Beneficiary information relevant to employment benefits. The purpose of this information is to analyze, process, and administer beneficiary benefits claims and related claims.
- Selective network activity information. This information is reviewed only on a discretionary basis. The purpose of this information is to facilitate IT maintenance and productivity, manage the employment relationship with Dutra, and facilitate a safe work environment.
- Daily health status information directly related to the COVID-19 pandemic. This information is collected upon a visit to any Dutra office or worksite. The information includes the date of office visits, the time of the visit, whether the visitor has obtained a COVID-19 daily check-in health badge, and whether the visitor has passed a temperature screening. The Company may sometimes require an employee or worksite visitor to take a COVID-19 rapid test prior to entering a Company worksite. The purpose of this information is to keep all Company locations as safe as possible and to protect the health of Company employees, their families, and all others that visit the Company’s worksites.
The Company continues to evaluate its practices and records in relation to the CCPA to ensure compliance with all requirements. If Dutra wishes to use collected PI for different purposes than those listed above, or if Dutra wishes to collect different PI than listed above, Dutra will provide further notice. To submit a consumer rights request, or to voice a question or concern regarding the CCPA, please call the Company’s hotline at (844) 847-5289 or visit thedutragroupdsr.ethicspoint.com.
PAY TRANSPARENCY NONDISCRIMINATION PROVISION
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Reasonable accommodation requests can be made at jobs@dutragroup.com
Know Your Rights Poster
https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal
Job Summary
JOB TYPE
Temporary
INDUSTRY
Business Services
SALARY
$102k-132k (estimate)
POST DATE
04/28/2024
EXPIRATION DATE
06/27/2024
WEBSITE
dutragroup.com
HEADQUARTERS
MIAMI, FL
SIZE
200 - 500
FOUNDED
1904
CEO
GUILERMO DUTRA
REVENUE
$50M - $200M
INDUSTRY
Business Services
Related Companies
About The Dutra Group
The Dutra Group is a leading heavy civil marine contractor focused on strengthening our nations infrastructure through sustainable dredging and marine construction. The Dutra Group is made up of three distinct but integrated companies that provide a turn-key, one-stop organization supplying services to those who want to work with an industry leader. Dutra Dredging, Construction and Materials have the capability to handle any sized project in all aspects of land and marine construction, from the overall concept to the slightest detail. With one call, our customers know they can have it all -- d ...
elivered with reliability, pride and experience. Dutra Dredging supports a wide range of customers from governmental agencies to private industry members. From new projects to maintenance dredging with an emphasis on environmental protection, our company utilizes the best people, equipment and facilities to meet the needs of our diverse client base. Dutra Marine Construction provides the expertise and required resources to build in a multitude of marine environments. Most of our marine construction projects involve activities such as bridge and pier construction, pile driving, demolition, levee maintenance, rock placement and mooring systems. Dutra Materials primary source of aggregate is strategically located in one of the fastest growing areas in the Western United States. The San Rafael Rock Quarry has in excess of 50 million tons of aggregate reserves with the only waterside distribution center in the San Francisco Bay Area. Dutra Materials uniqueness is its ability to be the most cost-effective transporter of quality aggregate in this region. With our combined dredging, marine construction and materials resources, The Dutra Group brings a strong commitment and competitiveness for growth and development to our valued clients in our geographical area.
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