Join our team in a job that is making a difference for nonprofits across New York State! The New York Council of Nonprofits, Inc.

NYCON) is seeking a Bookkeeping Clerk to facilitate the daily operations of our busy fiscal department, working with other staff to meet accounts payable and purchasing responsibilities.

• Job Summary : Responsibilities include adherence to company accounting procedures that conform to Board approved policies and Generally Accepted Accounting Principles;
• establishment and implementation of internal controls for local and regional offices; account payable management, general ledger maintenance of the books and records of subsidiary accounts;

upkeep of depreciation schedules, and the coordination of other office operations such as building maintenance and purchasing processes.

The position assists with the preparation of NYCON’s annual audit schedules and 1096 / 1099 annual tax forms. At all times, the highest standards of judgment, care, and confidentiality are maintained by NYCON accounting personnel.

Primary Duties / Responsibilities :

Accounts Payable Management

• Ensure adherence to purchasing and cash disbursement policies and procedures.
• Validate invoices received and identify program allocation in accordance with the organization’s approved budget.
• Extract monthly Sales Force data related to personnel reimbursable expenditures.
• Account payable creation for approved invoices into the accounting software.
• Generate Invoice Register for supervisor review with analysis of expense allocation.
• Generate Vendor Aging Schedule for supervisor review of checks to be paid based on cash flow availability.
• Check disbursement as directed.
• Vendor database management.
• Vendor statement reconciliation.
• Communication with vendors on outstanding balances.
• Assist Accounting Manager with intercompany transactions of subsidiaries / custodial accounts for billing purposes.
• Yearend preparation of 1099 / 1096 tax forms to the IRS.
• Maintenance of Fixed Asset Schedules and associated depreciation.

Purchasing

• Adhere to NYCON’s Board policies and procedures for purchasing on behalf of the organization including NYCON’s MWBE policy.
• Adhere to procurement standards as defined by OMB circulars when applicable.
• Secure bids for purchases as required by contractual obligations or when no such contractual requirements apply, bids are sought when the process is efficient, timely, cost effective, and in the best interests of NYCON.
• Develop vendor relations locally and regionally and from time-to-time review existing contracts for service and cost and make recommendations for changes that would benefit the organization.
• Work with the IT Administrator for technology-related purchases.

Other Responsibilities

• Full charge bookkeeping responsibilities for affiliate, Board Strong, Inc.
• Bank reconciliations as assigned.
• Preparation of monthly cash flow report.
• Reconcile Prepaid Expenses monthly.
• Record and reconcile monthly postage, fax, and copier use.
• Monthly print reports of the general ledger system for record keeping purposes.
• File maintenance.
• Assistance with preparation of NYCON’s annual audit.
• Building maintenance coordination of services, following building code regulations.
• Coordination of utility service and equipment repair as needed in consultation with the IT Administrator position.
• Petty cash management / replenishment.
• Assist with annual Camp Finance event.

Benefits

• 401(k)
• Flexible schedule
• Paid time off (vacation, sick, holidays)
• Health insurance
• Teleworking option (up to 1 day per week, after initial training)

Qualifications : Accounting degree or 3-5 years’ experience in the field

Experience : Nonprofit organization experience desired; good working knowledge of Fund E-Z or other comparable nonprofit accounting software;

proficiency in MS Word and Excel preferred; strong interpersonal written and oral communication, time management, high productivity, and organizational skills required.

Last updated : 2024-05-04