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Events and AV Specialist
$65k-83k (estimate)
Full Time
2 Months Ago
Toledo Lucas County Public Library is Hiring an Events and AV Specialist Near Toledo, OH
Events and AV Specialist
Status: Full-Time (37.5 hours per week)
Annual Salary Range: (R5) $49,141 - $68,844
Application Deadline: Open until filled.
Position Summary
Under the direct supervision of the Director of Development, Affinity and Events,coordinates meeting room rentals at Main Library, sets up and operates audio, video, and lighting equipment, and helps execute special events throughout the Library system, as assigned. Assists with setting up, logistics, and implementation of gallery exhibitions. The AV and Events Specialist will demonstrate a commitment to TLCPL’s mission and values by supporting and promoting a welcoming, innovative, objective, accountable, and collaborative culture.
Primary Responsibilities
- Coordinates with customers leading up to events/rentals and is onsite during the event/rental of assigned spaces at Main Library and outdoor events at branches.
- Provides excellent customer service and works to exceed expectations.
- Actively supports diversity, equity, and inclusion. Promotes a culture where all staff and customers belong.
- Sets up and operate audio, video, media control systems, and lighting in Library spaces (interior and exterior) for various events. Works closely with the Library’s IT department on permissible use, standards, maintenance, troubleshooting, documentation, and support of all AV equipment.
- Sets up and supports videoconferencing systems (equipment and vendor selection, implementation, rollout, staff training, and support) in general meeting rooms and large presentation spaces.
- When requested, assist in supporting the public TV studio, audio studio, and offline editing suites.
- Troubleshoot and tests existing AV equipment prior to events. Notifies the Library’s IT department of any issues and or hardware replacements.
- Works closely with catering service(s) and vendors to ensure quality food, beverages, and service.
- Works closely with the Facilities and Operations Department to ensure maintenance, custodial, and security services are provided as needed for each event.
- Assists and sets up spaces for events and rentals.
- Acts as a leader for special events involving the development office and other Library departments.
- Assists in supervising volunteers at assigned events.
- Develops and disseminates timely reports concerning each event and debriefs Library staff and reports on successful strategies for future events.
- Keeps informed of current professional practices and trends, state-local laws and
regulations.
- Helps with setting up Main Library’s exhibitions, events, and sales.
- Performs other related duties as assigned or deemed necessary for the efficient
operation of the department and Library.
- Assists with department/Library projects as assigned.
Minimum Qualifications
Knowledge/Skills
Knowledge/Skills
- Ability to collaborate effectively and productively with staff, vendors and
volunteers.
- A demonstrated ability to plan, organize and implement events.
- A thorough understanding of operating audio, video, and lighting equipment.
- Strong experience setting up audio performance systems (laptop, wireless equipment, mixer, EQ, amp, mics, speakers, etc.) and balancing multiple audio sources including vocals, instruments, web cameras, and streaming services, is a bonus.
- A demonstrated ability to manage priorities, multi-task, and maintain flexibility
and confidence in a fast-paced department.
- Excellent oral and written communication skills and strong organizational skills.
- Possesses essential computer and technological skills.
- An understanding and a commitment to the objectives and philosophy of public
library service required.
Training/Experience/Education/Certification
- Bachelor’s Degree with an emphasis in marketing and promotion, special events, or closely related field and a minimum of three (3) years of experience in special events field required. In lieu of a degree, at least five (5) years of experience in special events. (Required)
- Experience setting up, running, and supporting audiovisual presentation equipment (laptops, mobile devices, AV controls, lighting, etc.) for events. (Required)
- Experience setting up, fine-tuning, setting levels, and troubleshooting portable audio equipment (indoors and outdoors) for key speaking engagements, musical performances, vocals, and VIP events. (Preferred)
- A valid driver’s license must be insured and meet Ohio’s minimum coverage requirement for auto insurance.
- Must meet insurance eligibility requirements of the Library’s insurance carrier under the Library’s Motor Vehicle Use Policy. (Required)
- Must be able to perform the essential functions of the position.
Physical Demands and Working Conditions
- Must be able to lift up to 30 lbs. repetitively.
- Must be able to move about large areas or remain in a stationary position for long
periods of times (up to 4 hours) at an event.
- Evening/weekend hours are part of the regular schedule.
BCI/FBI Criminal Background Record Clearance and MVR history are required.
A drug screen is to be completed before the start date.
Job Summary
JOB TYPE
Full Time
SALARY
$65k-83k (estimate)
POST DATE
03/29/2024
EXPIRATION DATE
05/28/2024
WEBSITE
toledolibrary.org
HEADQUARTERS
Toledo, OH
SIZE
500 - 1,000
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