Position Type:
Para - Clerical/Paraprofessional Clerical
Date Posted:
4/4/2024
Location:
Bondy Intermediate School
JOB TITLE: Executive Secretary - Intermediate

DUTY DAYS: 220 Days

PAY GRADE: C06

SALRY SCHEDULE: Click for Salary Schedule
PRIMARY PURPOSE:
Facilitate the efficient operation of the school administrative office and provide clerical services to the school's administrative staff
QUALIFICATIONS:
Educations / Certification:

• High School Diploma or GED

Special Knowledge / Skills:

• Proficient skills in typing, word processing, and file maintenance
• Effective organizational, communication, and interpersonal skills
• Ability to operate a computer

Experience:

• One to three years of secretarial experience preferably in a public education environment

MAJOR RESPONSIBILITIES AND DUTIES:

1. Assist students, teachers, and parents as needed
2. Type all written correspondence and properly route
3. Receive incoming calls, take reliable messages, and route to appropriate staff
4. Maintain proper files to include inventory of school supplies, mailing lists, student's records, visitor logs, and communication
5. Receive, store, and issue supplies and equipment
6. Sort, distribute, or deliver mail and other documents
7. Maintain a daily teacher attendance log and records for substitute teachers
8. Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using computer
9. Process all changes and adjustments in student schedules
10. Schedule meetings and appointments and maintain calendar for principal
11. Monitor personnel time records to include sick leave, vacation, and special requests
12. Maintain a log of visitors to the school
13. Update handbook, policy manuals, etc.
14. Keep informed of and comply with state, district, and school policies and regulations concerning primary job functions
15. Performs other duties as may be assigned

WORKING CONDITIONS:
Mental Demands:
Reading; ability to perform basic arithmetic; ability to communicate effectively (verbal and written); maintain emotional control under stress
Physical Demands / Environmental Factors:
Repetitive hand motions; prolonged use of computer; works with frequent interruptions. Able to lift up to 35 pounds.