Job Description
Position Title: Admissions and Clerical Coordinator
Schedule: Tuesday - Saturday, 8:30 am - 5:00 pm
Rate of Pay: $22.00/hr.
Who we are:
Experience the future of senior living and care as soon as you step foot into our doors. Casa de las Campanas offers upscale resort-style living in the scenic area of Rancho Bernardo. Our team of dedicated professionals strives to improve the lives of seniors in our community on a daily basis. Our campus and surroundings reflect the love that our residents have for southern California. Our unique combination of an all-inclusive lifestyle, exceptional hospitality, and stunning location is unmatched. Our well-traveled and outdoorsy senior community enjoys socializing over meals, exploring nearby trails, and taking in breathtaking views. We are currently seeking a talented Admissions and Clerical Coordinator . If you want to experience a fresh perspective on senior living, join us today!
You will enjoy:

• Medical, Dental, and Vision Insurance
• Tuition reimbursement program
• An employee appreciation bonus, which is funded by our residents
• Now offering DailyPay!
• Life insurance
• 403 (b) retirement plan with employer match
• PTO and paid holidays
• Pet insurance
• AFLAC
• An exceptional work environment that is both engaging and fun!
• Long-term disability insurance

Who you are:

• High school diploma or equivalent
• Minimum two years of admissions experience in a skilled nursing facility or long-term care environment
• Medicare and Managed Care working knowledge required
• Ability to negotiate coverage and provide timely and complete reports as required

Job Summary:
The Admissions/Clerical Coordinator is responsible for establishing and maintaining open, effective communication between the facility and referring public, consumers, physicians, families, discharge planners, and third-party payers to meet and grow the Health Center patient census. The Health Center Admissions/Clerical Coordinator is responsible for the initial screening, admissions process, and input regarding the transfer and discharge process for all appropriate residents to and from the health center for all payer types. In addition, the Admissions/Clerical Coordinator will coordinate and monitor all aspects of each managed care and Medicare patient's care from initial contact through the admission process. This position demonstrates flexibility and responsiveness in coordinating the payer's needs with patient outcomes and prudent cost containment. An understanding of the competitive healthcare market, and the continuing care concept, as well as the ability to effectively evaluate treatment plans, are essential skills required. This individual must be able to communicate and influence the team's approach as necessary. In addition, the Admissions/Clerical Coordinator must have excellent people skills to market the facility, maintain effective and positive working relationships with payers, discharge planners, and physicians, and develop excellent rapport with the interdisciplinary team.
Essential Job Duties:

• Assists with all referrals from the facility, discharge planners, directly from physicians, or external case managers on prospective residents.
• Informs DON and/or Unit Managers of any referral with major potential concerns and assists with obtaining acceptance or denial per facility policy.
• Assists with collecting all relevant clinical and medical information relating to admissions as well as necessary authorizations, and distributes information to the Director of Rehab, DON, Unit Managers, ID Team, and Nursing stations.
• Ensures completion of admissions agreements within a specified period.
• Completes admission paperwork for admissions and re-admissions.
• Provides forms and answers Health Center admissions questions knowledgeably.
• Ensures patient rooms are ready for admission and greets new residents and families upon arrival.
• Assists with ensuring fiscal appropriateness of Managed Care and Medicare residents including authorization of expenses, and compliance with individual payer requirements for reimbursement, including any prior skilled days used.
• Assists with obtaining authorizations and denials, identifies changes in the level of care of services with authorizations, and communicates to the interdisciplinary team and patient/responsible party as appropriate.
• Participates in the daily interdisciplinary team meeting to review new admits, changes in payor types, and changes in level of care/service.
• Assists with requesting authorizations as needed for the level of care changes, new services recommended by members of the interdisciplinary team, etc.
• Assists with requesting initial authorization for skilled patients.
• Communicate with the ID team the needs of new admissions to help develop a discharge plan starting at the time of admission.
• Looks for ways to achieve excellent resident outcomes relative to the discharge goal, while managing cost-effectiveness.
• In coordination with Medical Biller and Director of Admissions, assists with communication between payer and facility, and communicates all relevant information externally and internally.
• Produces daily (7 days) and monthly census reports.
• Completes face sheets upon admission.
• Completes assigned portions of MDS and enters admission data into PCC.

All Employees must be able to pass background checks (fitness for duty physical, fingerprinting, employment references) as required by a licensed residential care facility. Some of the roles in our community require that we ask about your COVID-19 vaccination status.
EOE