Tree Care & Plant Health Care Administrative Assistant

Timberline Landscaping, Inc. is an award-winning company serving Colorado Springs and the surrounding areas, “Creating your little bit of Heaven” for over 40 years. We offer a full range of services- landscape design, construction, and maintenance.

The Administrative Assistant will perform various administrative duties and program support within the Tree Care & Plant Health Care Division.

Duties & responsibilities:

• Answer phones and handle calls appropriately in a friendly and professional manner
• Provide first level of screening for project pricing, job minimums and project fit
• Responsible for keeping abreast of voicemail messages for division
• Manage and respond timely to email and Timberline website inquiries for division
• Provide clients with information regarding scheduling or weather-related delays
• Provide administrative support to the Tree Care & PHC Divisions
• Processing of new contracts, work orders and sales in CRM software (Aspire)
• Aid in collecting data related to job and crew performance
• Billing, scheduling, purchasing, and processing of work
• Assist BU Leaders with closing out work tickets every month when needed
• Miscellaneous reporting (building reports in software) when requested by management or sales representatives
• Data entry of contacts and properties for sales reps and managers
• Help with Tree Care & PHC Division communications for essential information and meetings
• Collect payment information including credit card information over phone or collecting checks and communicating to AR about payments
• Keep digital files organized where they can be easily accessible to team members including proper documentation of chemical applications
• Provide backup for other administrators during absences or vacations
• Other functions as assigned

Physical Demand & Work Environment

• Occasionally lift and/or move up to 25 pounds
• Office environment