Job Summary:

Job Title: Administrative Assistant - Document and Presentation Specialist

Job Description:

We are seeking a skilled and organized Administrative Assistant to provide comprehensive support in document creation, presentation development, scheduling, and administrative tasks. The ideal candidate will possess strong communication skills, attention to detail, and proficiency in Microsoft Office Suite, Google Workspace, and scheduling software. This role involves creating and editing documents and presentations, managing appointments, making calls, updating Excel sheets with budget and expense information, and facilitating in-person meetings to exchange notes and paperwork.

Responsibilities:

1. Document Creation and Editing: Prepare, format, and edit documents using Microsoft Word and Google Docs. Ensure accuracy and consistency in all documentation.

2. Presentation Development: Design and develop professional presentations using Microsoft PowerPoint and Google Slides. Incorporate visuals, graphics, and animations as needed.

3. Appointment Scheduling: Manage calendars and schedules, coordinate appointments, and arrange meetings using scheduling software or email correspondence.

4. Communication: Make phone calls and respond to emails professionally and promptly. Serve as a point of contact for internal and external communications.

5. Data Management: Maintain and update Excel spreadsheets with budget and expense information. Organize and manage files and records efficiently.

6. In-Person Assistance: Provide in-person support during meetings, including taking notes, distributing materials, and exchanging paperwork.

7. Administrative Support: Assist with various administrative tasks as needed, including photocopying, faxing, filing, and other office duties.

Requirements:

- Proven experience as an administrative assistant or similar role.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.

- Strong communication skills, both verbal and written.

- Excellent organizational and time management abilities.

- Attention to detail and accuracy in document creation and data entry.

- Ability to multitask and prioritize tasks effectively.

- Experience with scheduling software (e.g., Microsoft Outlook, Google Calendar) is a plus.

- Willingness to adapt and learn new technologies and tools as needed.

This role offers the opportunity to contribute to the efficient operation of the organization by providing essential administrative support and expertise in document management and presentation development.

We offer competitive compensation based on experience.

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of responsibilities or qualifications associated an administrarive assistant.

Job Types: Part-time, Temporary

Pay: $25.00 - $30.00 per hour

Work Location: Hybrid remote in Los Angeles, CA 90041