Summary

We are seeking a dynamic and organized Events Coordinator to join the James River Cellars Team. This role involves engaging with potential clients, establishing pricing, and coordinating rental agreements for both private and corporate events in our indoor and outdoor spaces. The Events Coordinator will maintain the event calendar, ensure efficient communication and delegation of tasks, and manage the setup of each event.

If you are passionate about event planning, marketing, wine, and providing exceptional experiences, we would love to hear from you.

Responsibilities & Duties

Meet, speak, and follow up with all parties interested in renting space at the winery. Establish event prices, both for private & corporate bookings of indoor space and outdoor spaces. Coordinate, and finalize rental agreements/contracts.

Maintain organization of the winery event calendar. Oversee communication & delegation of event related labor when events occur on sequential dates. 

Staff the tasting room as needed and assist with gift shop inventory and restock. 

Manage setup, by way of delegation or direct support, of each event in an appropriate, timely fashion.

Generate new event ideas, strategize on how to implement new events, and successfully run new public events by way of cost analysis and in alignment of winery goals.

Wine club assistance: select and implement wine club theme, design and send wine club newsletter, help with organizing pick up material.

Develop and implement event specific marketing plans, assist with website updates, and draft monthly newsletters. 

Assist with website design and event graphics to improve online visibility and branding.

Qualifications

Education & Experience:

Bachelor’s degree in Event Management, Hospitality, Marketing, Communications, or a related field (preferred)

Minimum of 2-3 years of experience in event planning, hospitality, or a similar role (preferred) 

Skills:

Excellent organizational and multitasking abilities.

Strong communication and interpersonal skills.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software.

Knowledge of social media platforms and digital marketing tools.

Graphic design skills or familiarity with design software (e.g., Canva) is a plus.

Ability to work independently and as part of a team.