VALLEJO CITY UNIFIED SCHOOL DISTRICT

Human Resources

665 Walnut Avenue, Vallejo, CA 94592

JOB DESCRIPTION

SCHOOL/STAFF SECRETARY I

Title: School/Staff Secretary IReports To: Site Manager or Designee

Department: Academic Achievement & Accountability (AAA) Work Year: 195Days per year

Classification: Classified Salary: See Classified (CSEA) Salary Schedule

Date Approved: January 2007

DESCRIPTION OF POSITION:

The Staff/School Secretary I, under the direction of the supervisor or head secretary, performs the secretarial duties as required.

REPRESENTATIVE DUTIES:

• Receive, maintain, and disseminate accurate student test records and district summaries. E[1] • Maintain files. E
• Prepare letters, statements, and reports for duplication. E
• Prepare, set up, and type detailed statistical tables. E
• Operate duplicating and other office equipment. E
• Type using a word processor, proofread documents and reports. E
• Help maintain calendar. E
• Receive and sort mail. E
• Write letters, memos from rough draft or oral instruction. E
• Maintain office procedures in accordance with district office timelines. E
• Prepare materials for transmittal to data processing. E
• Contact district personnel and parents regarding testing programs. E
• Initiate and maintain positive contact with parents. E
• Be responsive to parent concerns. E
• Work cooperatively with district/site staff. E
• Show good judgment and initiative in dealing with routine office matters. E • Respond to/refer non-routine matters appropriately. E
• Perform related duties as assigned.

EDUCATION AND CREDENTIALS:

• Graduation from high school or equivalent, including advance courses in typing, computer and office pratice
• Some experience in general office work

KNOWLEDGE SKILLS AND ABILITIES:

KNOWLEDGE OF:

• Modern office methods, practices, and procedures including computer systems.
• Correct punctuation, spelling and grammar.

ABILITIY to:

• Transcribe from a notes or a recording device.
• Type accurately, using a word processor at a rate of not less than 50 words per minute.
• Give out information over the counter and by telephone.
• Work cooperatively with others.
• Work under pressure.
• Maintain control over a wide variety of tasks.
• Work independently without specific instructions.
• Handle confidential material with discretion.
• Deal tactfully and effectively in person and on the phone.
• Work cooperatively with others.
• Use a variety of software and programs on the computer.

PHYSICAL REQUIRMENTS:

Frequency Key; None (1) Occasional - up to 25% of shift (2); Intermittently - up to 50% of shift (3); Frequently — up to 75% of shift (4)

Activity Frequency

Bend 3

Lift/carry 0-10 lbs 3

Twist 2

Lift/carry 11-25 lbs 3

Squat 2

Lift/carry 26-40 lbs 1

Kneel 1

Lift/carry 41-100 lbs 1

Climb 1

Stand 3

Reach above shoulder 2

Walk 3

Grip/Grasp 4

Sit 4

Extend/Flex Neck 3

Drive 2

Use Right Hand 4

Perform Repetitive Hand Motions 4

Use Left Hand 4

Keyboarding/Mouse Work 4

Ability to See 4

Ability to Hear 4

THE VALLEJO CITY UNIFIED' SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER and in compliance with federal and state laws, does not discriminate in any employment practice on the basis of age, ancestry, color, marital status, medical condition, national origin, political or union affiliation, physical or mental disability, race, religion, sexual orientation or sex. The District is compliant with ADA requirements.