Salary: $59,923.00 - $71,908.00 Annually
Location : Golden, CO
Job Type: Full-Time
Job Number: 2024-00074
Department: Parks and Recreation
Opening Date: 05/31/2024
Closing Date: Continuous
FLSA: Exempt
We are currently recruiting for qualified applicants for a Parks & Recreation Administrative Program Coordinator. Come and see why the City of Golden is the place you want to be!
Do you love a good spreadsheet and have a knack for creating efficiencies? This dream job is your opportunity to apply your skills to increase the effectiveness of the City of Golden Parks, Recreation and Golf Division. You'll apply your industry experience and grow your skills while supporting a diverse range of projects in all areas of our parks and recreation services.
Why work at the City of Golden?
Being a Golden employee is more than just a job, it's a lifestyle. Golden is a vibrant outdoor community making it a great place to live, work and play.

• Location, location, location - Work near great restaurants and shops, hit the trails, and enjoy the outdoor scenery of Clear Creek and the foothills. Convenient commuting from all directions.
  
• Paid time off - Paid vacation starts at 16 days (that's over 3 weeks!), plus 12 days of sick time and 12 paid holidays each year.
  
• Great benefits - The City matches up to 8% of your retirement contributions, plus offers a full-spectrum of benefits and perks, including tuition reimbursement ()!

Under the general supervision of the Director of Parks, Recreation and Golf, this position oversees all aspects of assigned processes and projects within the division, including associated administration, collaboration, and consultation. The Park and Recreation Administrative Program Coordinator's primary role is to increase the effectiveness of the Parks, Recreation and Golf Division by advancing assigned projects and priorities producing desired, actionable results. Works closely with Director to implement long- and short-range park and recreation initiatives. Facilitates cross-team collaboration of the division leadership team, while applying organizational skills to drive efficiency and enhance work quality and productivity across the departments. Serves as department CAPRA Accreditation Manager and liaison. Serves as the staff liaison to the Parks, Recreation and Museum Advisory Board. Works closely with other city departments, consultants, and community members to achieve assigned goals and objectives.
JOB SUMMARY
Division Administration

• Facilitates cohesive Division representation by collecting information from each Department and assimilating into a single response.
• Proactively communicates potential problems or opportunities and collaborates on identifying and implementing solutions.
• Monitors, evaluates, and manages contracts, to ensure the delivery contracted services.
• Prepares routine and special reports as directed by the Parks, Recreation and Golf Director, such as Division Annual Report.
• Responsible for division paper and digital document archive requirements; organize, and track divisional information; ensure confidentiality and maintain sensitive material.
• Researches, writes, and manages grant applications, and reporting requirements
• Responds to public and internal inquiries on relevant topics, proposes solutions as appropriate.
• Serves as division liaison to the Communications Division, prepares division communication calendar and requests.
• Oversees division website pages, ensure current and compliance with ADA requirements.
• Provides centralized coordination of division volunteer opportunities, complementing city's volunteer program.
• Oversee Drone Application program, ensuring program requirements remain consistent with industry best practices, and proper application processing.
• Coordinates Memorial Bench and Tree Program.
• Ensures City of Golden REDI goals and strategies are woven into Parks, Recreation and Golf Division projects, services, and operations.
• Performs responsibilities of Parks, Recreation and Museums Advisory Board liaison. May facilitate meetings in absence of Director.
• Serves on committees, as assigned.

Project Management & Administration

• Prepares RFPs, scope of work, contracts, and similar documents. Facilitates the evaluation of proposals, and bid selection.
• Monitors project progress, tracks deliverables, and provides progress reports.
• Reconciles pay apps and processes invoices relevant to assigned responsibilities.
• Supports, and leads projects to produce improvements in division productivity and efficiency.
• Stays abreast of new trends and innovations in parks and recreation. Proposes and supports innovative initiatives.
• Assembles and coordinates staff roles on project teams, facilitates cross-team collaboration, and provides direction and support to team members.
• Coordinates public outreach activities.

Research & Analysis

• Conducts a variety of organizational studies; researches and collects data, conducts surveys, and prepares reports for analyses, benchmarking studies, levels of service, and outcome measurements.
• Analyzes information, reports findings, demonstrates data driven support for decisions and makes recommendations.
• Oversees tracking and reporting of Division KPI's and reporting; identifies variance in data; recommends review and benchmarks to local and national standards.

Accreditation

• Serves as department Accreditation Coordinator. Develop project team and project plan, schedule and delegate project tasks, and coordinate deliverables. Evaluates accreditation needs and informs and educates staff of the requirements. Leads CAPRA team in implementing strategies to ensure compliance with standards. Manages timelines to support prioritization of work. Serves as a CAPRA Visitor.
• Researches and evaluates department operations and administrative procedures; documents policies and procedures; recommends and implements plans and strategies to streamline operations; and assigns work to division personnel pertaining to accreditation requirements.
• Analyzes divisional processes and identifies and implements improvements to build policies and strategies that support industry best practices and enhance work quality and efficiency.

Budget Administration

• Develops and manages annual department Administration budget in excess of $500,000.
• Prepares, monitors, and analyzes division annual operating and capital budget documents. Monitors and analyzes allocations to optimize performance and assess compliance with assigned goals and objectives.

Performs other related duties and responsibilities as required.
SUPERVISORY RESPONSIBILITIES
Supervises Recreation Coordinator - Data Management. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems for direct reports.
QUALIFICATIONS
Bachelor's Degree from an accredited college required, with preferred emphasis in Recreation, Leisure Services, Public Administration, Business, or related field. Minimum four years, six or more years preferred, of progressively responsible administration experience in Parks and Recreation or related area, including work in process and policy development, research and analysis and project management. Combined education and experience may be considered in lieu of the degree.
Proficient with MS Office products. Must possess excellent written and oral communication and presentation skills. Experience in municipal government, including managing public involvement/civic engagement projects and processes, budget administration, and public opinion research techniques preferred. Prior coordination of community volunteers preferred.
Experience with NRPA CAPRA accreditation program and demonstrated applied knowledge of parks and recreation management and operating best practices.
CERTIFICATES, LICENSES, REGISTRATIONS
Must possess a valid driver's license and a good driving record
Certified Parks and Recreation Professional (CPRP) preferred or pursuing within 6 months from start date.
Ability to become trained in Commission for Accreditation of Park and Recreation Agencies (CAPRA) standards within 30 days from start date.
CAPRA visitor status required within 6 months from start date.
Project management training/certification preferred.
KNOWLEDGE, SKILLS AND ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to develop and maintain effective working relationships with external customers and internal staff. Ability to communicate effectively with coworkers, management, elected officials and the general public and display excellent interpersonal skills and awareness of controversial and/or sensitive issues. Strong verbal and written communication skills; able to effectively communicate orally and in writing with City employees, boards, committees and the general public through memoranda, correspondence, reports, and other material requiring judgment as to content accuracy and completeness. Able to write clear and concise reports, routine correspondence and complex reports. Ability to speak effectively before groups of citizens or employees of organization. Ability to interact positively with diverse populations and work groups.
MATHEMATICAL SKILLS
Ability to reconcile accounts, prepare deposits, and prepare budget information as requested. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical business situations. Knowledge of basic accounting techniques and budget management required. Knowledge of KPI tracking and interpretation.
REASONING ABILITY
Able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to gather data, research, conduct detailed analysis, and manage problems involving concrete and abstract variables in standardized situations. Ability to discern relevant issues, organize diverse and unrelated content. Ability to identify and resolve operational challenges. Ability to strive for continuous improvement, actively seek to expand and increase quality. Uses systems thinking processes.
OTHER SKILLS AND ABILITIES
Strong customer service skills. Advanced computer and writing skills. Ability to coordinate and manage multiple projects simultaneously, prioritize and work well under pressure and time constraints. Must be detail-oriented, organized, produce accurate work, and able to be flexible and adapt to shifting priorities, fluidly adjust to reprioritize work tasks and initiatives to complete tasks ahead of deadlines. Demonstrate creative alternatives to solve challenges and make improvements. Must be self-directed and able to work independently with little supervision. Must be able to establish and maintain effective working relationships within the city and external to the city including partners, professional organizations, non-profits, and other government agencies.
MATERIALS AND EQUIPMENT DIRECTLY USED
Various Computer equipment and related software programs. Voicemail, AV equipment, P.A. system, cash register, fax, copier, and safe. Knowledge of RecTrac software desired.
Experience working with the backend of a website or HTML code desired. Experience or able to learn software applications including but not limited to Laserfiche, Cartegraph, OpenGov Procurement, Office 365.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to walk; sit; use hands to hold, handle, or feel; and stoop, kneel, crouch, or crawl. The employee frequently is required to reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate to loud. Work in an office setting at the Golden Community Center.
The City of Golden is an Equal Opportunity Employer
Regular Full-Time (RFT) employees of the City of Golden currently receive numerous benefits as part of their total compensation package. These benefits are in addition to mandated benefits such as: workers' compensation, unemployment insurance, and social security. Some benefits are provided at no cost to the employee while others require employee cost sharing or contributions. Employees are eligible to enroll in most benefits upon hire.
The City of Golden's benefit package can comprise an average of 35% of total compensation.
Employer Paid Benefits Include:
Term Life Insurance
Short Term Disability
Long Term Disability
Employee Assistance Program
Cost Sharing Benefits Include:
Medical Coverage
Dental Coverage
401(a) Retirement Plan
Full-time employees can also take advantage of :
Wellness Benefits
Flexible Spending Account
Dependent Care Account
457 Deferred Compensation Plan
Vision Coverage
Tuition Program
Supplemental Life Insurance
Full-Time employees receive the following leave options:
128 Hours of Annual Leave (accrued each pay period)
96 Hours of Sick Leave (accrued each pay period)
12 Paid Company Holidays
For more detailed information please refer to the section of our website.
01

The hiring range for this position is $59,923 - $71,908 annually. Are you comfortable with this range of pay?

• Yes
• No

02

Please select your highest level of education completed.

• High School or GED
• Associate's Degree
• Bachelor's Degree or higher
• None of the above

03

Please select your years of relevant experience.

• 3 or less
• 4-5 years
• 6-7 years
• 8 years or more
• None

04

Please select the parks and recreation operating areas in which you have 1 or more years experience:

• CAPRA
• Recreation program management software
• Recreation center
• Aquatics
• Parks
• Programming
• Contract development
• Project RFP and Scope of Work
• Cost recovery tracking
• Volunteer coordination
• ADA compliant digital and document content creation
• Advisory board engagement
• None of the above

05

Please describe your proficiency level and experience with each of the following Microsoft Office programs: Word, Outlook, Excel, PowerPoint & Publisher.

• Beginner
• Intermediate
• Advanced
• No experience

06

Are you a current Notary Public with the Colorado Secretary of State?

• Yes
• No, but able to obtain within 90 days
• No, unable to obtain

07

Do you hold a current CPRP certification?

• Yes
• No, but able to pursue within 6 months
• No, unable to obtain

08

Please describe your supervisory experience.
09

Do you possess a valid driver's license and good driving record? A good driving record includes, but is not limited to, no suspension or revocation of license within the last three years and no conviction of a DUI, DUID, DWAI or any hit and run accident within the last two years.

• Yes
• No

Required Question