Description

ABOUT GALT

Incorporated in 1946, Galt is a growing community with approximately 26,000 residents located approximately 20 miles south of Sacramento along Highway 99 . The City is led by five elected council members, the Mayor being appointed.

Galt offers affordable housing with a small town atmosphere, perfect for raising young families as well as a great opportunity for new businesses.

The City is known for its annual Independence Day Celebration with fireworksand the Winter Bird Festival. We also offer the Galt Market, an open air market held every Tuesday and Wednesday offering great deals on fresh fruits and vegetables, clothing, home furnishings and much more.

Sports and Recreation are key to Galt's quality of life. Enhanced by its mild seasonal climate and numerous parks, Galt features a variety of activities for youth and adults such as t-ball, baseball, football, soccer, swimming and swim lessons, karate, exercise classes and many more choices to meet the needs of the community.

The City of Galt is located in the heart of the Delta Recreation Area in Northern, California. Thirty minutes away are the Sierra Foothills and the Sacramento Delta. Reno, Lake Tahoe, San Francisco and the CA coast are all within atwo hourdrive making Galt a recreational haven for boat lovers and outdoorsman alike.

ABOUT THE POSITION

The City of Galt is currently accepting applications for

Accounting Assistant I/II.

Effective July 1, 2024

Accounting Assistant I - $21.62 - $26.53

Accounting Assistant II - $23.86 - $29.28

ADDITIONAL PAY (UPON ASSIGNMENT AND ELIGIBILITY):

* Longevity Pay- beginning at 15 years of service - 5%; 20 years of service 7.5%.

* Bilingual Pay- $50 per month.

* Medical-in-lieu- Employees who waive the City's medical coverage shall receive $200 per month for employee only, $350 per month for employee plus one, and $500 per month for family.

BENEFITS:

* Tuition Reimbursement- Up to $4,000 per fiscal year.

* Holiday Pay- 14 holidays; thirteen (13) paid holidays and one (1) floating holiday. Thirteen (13) fixed holidays observed: New Year's Day, MLK Jr. Day, Presidents Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve and Christmas Day.

* Vacation Leave - 80 hours per year; after 4 years- 120 hours; after 10 years- 160 hours; after 15 years- 200 hours and after 22 years- 220 hours.

* Vacation Credit- Those with 4 years of prior public agency experience may request to accrue at rate of 120 hours.

* Vacation Cash Out - Cash out up to forty (40) hours vacation per year.

* Sick Leave - 96 hours per year.

* Heath Insurance - City pays a generous portion of the CalPERS medical premium (9 options), City pays 100% for dental and vision premiums.

* Life Insurance - City paid $50,000 policy and $1,500 policy for dependents.

* Long Term Disability- City paid policy-benefit is up to 60% of base salary.

* EAP - Confidential employee assistance plan.

Under direct or general supervision, performs a variety of routine to complex technical and administrative account support duties in the preparation, maintenance, and processing of accounting records and transactions, including accounts payable, accounts receivable, utility billing, and business licensing, in addition to balancing and maintaining manual and computerized accounting and financial records; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives direct or general supervision from the Accounting Manager. Exercises no direct supervision over staff. May exercise technical and functional direction over and provide training to less-experienced staff.

CLASS CHARACTERISTICS

Accounting Assistant I: This is the entry-level class in the Accounting Assistant series. Initially under close supervision, incumbents with general administrative experience perform work in accounts receivable, accounts payable, utility billing, and business licensing, in addition to performing a variety of recordkeeping, reconciliation, and account support activities. As knowledge and experience are gained, the work becomes broader in scope, assignments are more varied, and are performed under more general supervision. Positions at this level usually perform most of the duties required of the positions at the journey-level, but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.

Accounting Assistant II: This is the journey-level class in the Accounting Assistant series. Incumbents perform work in the following areas: accounts receivable, accounts payable, utility billing, payroll, and/or business licensing, in addition to performing a wide variety of recordkeeping, reconciliation, and account support activities. Positions at this level are distinguished from the entry-level by the performance of the full range of duties as assigned, working independently and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Sr. Accounting Assistant in that the latter is responsible for more complex and higher-level technical accounting work, exercises a higher level of discretion and independent decision-making, and provides technical and functional direction to lower-level finance support staff.

Positions in the Accounting Assistant class series are flexibly staffed and positions at the Accounting Assistant II level are normally filled by advancement from the Accounting Assistant I level requiring two (2) additional years of experience and after gaining the knowledge, skill, and experience which meet the qualifications for and after demonstrating the ability to perform the work of the higher-level class. When filled from the outside, the employee is required to have at least two (2) years of prior related experience that allows the employee to meet the qualification standards for the Accounting Assistant II level.

Example of Duties

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

When assigned to the Accounts Receivable including Billings and Collections function:

* Accepts and processes payments at the front counter, over the phone, and by mail, in cash, by check, or by credit card; processes offsite payments and automatic customer account debits through electronic bank transfers; balances payments and posts transactions in the accounting system.

* Processes changes to utility service; processes new accounts including credit checks; closes out terminated accounts; processes final billing and overpayments on closed accounts.

* Monitors water usage; processes service orders for meter sets, installs, leaks, and reads; provides information regarding bills and usage; inputs meter reads for accounts.

* Processes delinquent accounts through collection procedures, including 48-hour notices and water turn-offs for non-payment; initiates collection process on unpaid accounts and receivables; reconciles collection accounts to reports and tracks exceptions.

* Maintains accurate billing information through data entry, calculations, and verifications.

* Receives and balances cash receipts and general ledger debits; allocates revenue to proper cost accounts; posts revenue; prepares bank deposits and related reports.

* Processes returned checks; contacts customers as appropriate; prepares delinquent item reports; initiates and monitors delinquent processing for collection; prepares and processes year-end write-offs for uncollectible accounts.

* Reconciles reports; researches problems and makes adjustments.

When assigned to the Accounts Payable function:

* Processes payments in batches and logs batch reports as appropriate; prepares documentation for payment; confers with vendors as necessary; enters and verifies data into the automated accounts payable system to produce payment; prepares payments for mailing; files copies.

* Audits, verifies, codes, and batches accounts payable transactions; matches purchase orders, packing slips, and invoices; researches discrepancies and unauthorized purchases; checks allocations against department budget appropriations; prepares payment requests; balances and maintains retention accounts; liquidates purchase orders; processes purchasing requisitions for the assigned department.

* Sets up new vendor accounts; obtains necessary information and paperwork from vendors; prepares vendor invoice tracking; inputs vendor invoices and prints checks; totals and balances accounts.

* Maintains credit card accounts; processes receipts and reconciles to credit card statements.

* Reviews source documents for accuracy, receipt of necessary information, and compliance with rules, regulations, and procedures; determines proper handling for compliance.

* Receives vendor inquiries via telephone, fax, or mail; resolves any issues, problems, or requests using established procedures.

* Maintains vendor W-9 information for 1099 processing; maintains and updates IRS W-9 information of vendors for IRS 1099 year-end tax reporting and processing.

When assigned to the payroll function:

* Processes and maintains payroll records; reviews timesheets, payroll changes and related information for completeness and accuracy, resolves problems and enters data into the payroll system to produce the City's payroll checks and related documents and reports, including retirement reports.

* Receives, reviews, verifies, and processes time recording documents to prepare payroll for all City employees; audits such documents for completeness, accuracy, and compliance with rules and regulations; prepares and balances payroll reports and records.

* Processes, calculates, and maintains records of a variety of payroll actions, including new-hire set up, overtime hours, cost-of-living adjustments, incentive and/or premium pay, retroactive pay, benefits withholdings, wage garnishments, workers' compensation claims, and final paychecks and pay-offs based on appropriate provisions; maintains employee records for voluntary and non-voluntary deductions.

* Provides various payroll-related information to departments and outside agencies and, as requested, to others within the restrictions of law.

* Calculates, reconciles, and prepares payment for employee insurances, retirement, taxes and other employee deductions and benefits.

* Prepares and distributes payroll tax forms and 1099's on an annual basis as well as other forms and reports required by law.

* Reconciles retirement and various reports to the general ledger.

When performing the business licensing assignment:

* Maintains the business license database; researches new businesses and notifies them of licensing requirements; mails application material; processes closing accounts; reviews and reconciles payment ledger against database of notices; verifies bankruptcy information; performs other research about business and property information; initiates work orders for inspectors as needed.

* Calculates necessary fees; accepts and processes payments at the front counter, over the phone, by mail, in cash, by check, or by credit card; makes change as necessary and maintains cash drawer as appropriate; balances payments; posts transactions in the accounting system daily.

* Prepares monthly renewal, second, late, final, and delinquency notices.

* Balances month-end work; researches, compiles, enters, and classifies data for new business input.

* Participates in the implementation of new business license rates.

When performing any assigned function:

* Performs a variety of routine to complex administrative and technical account support duties related to accounts receivable, accounts payable, utility billing, business licensing, payroll and/or department-specific technical account duties, including posting, balancing, adjusting, and maintaining manual and computerized account and financial records according to established policies and procedures.

* Verifies, posts, and records a variety of financial transactions; prepares and maintains databases, records, and a variety of periodic and special financial, accounting, and statistical reports; generates reports by computer and balances them appropriately.

* Maintains a variety of ledgers, registers, and journals according to established account policies and procedures; reconciles transactions and data as directed; records changes and resolves differences; maintains the accuracy of accounting and financial records.

* Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary, and technical reports.

* Performs general office support duties including opening and routing mail and deliveries, preparing correspondence, filing and recordkeeping, duplicating and distributing various written material, and ordering and keeping office supplies inventory.

* Assists customers, departments, and employees by providing answers and information regarding specific account information, discrepancies, general accounting procedures, and/or department specific issues and problems; researches issues regarding specific transactions; updates related files and departments on action items.

* May provide direction and training to lower-level or less experienced staff in area of assignment.

* Assists with the year-end closing process.

* Assists supervisor(s) with special projects as required.

* Performs other duties as assigned.

Typical Qualifications

Knowledge of:

* Terminology and practices of financial and account document processing and recordkeeping, including accounts receivable, accounts payable, utility billing, payroll, and business licensing.

* Business arithmetic and basic financial and statistical techniques.

* Recordkeeping principles and procedures.

* English usage, grammar, spelling, vocabulary, and punctuation.

* Modern office practices, methods, and computer equipment and applications related to the work.

* Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

* Perform detailed account and financial office support work accurately and in a timely manner.

* Respond to and effectively prioritize multiple phone calls and other requests for service.

* Interpret, apply, and explain policies and procedures.

* Make accurate arithmetic, financial, and statistical computations.

* Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.

* Establish and maintain a variety of filing, recordkeeping, and tracking systems.

* Understand and follow oral and written instructions.

* Organize own work, set priorities, and meet critical time deadlines.

* Operate modern office equipment including computer equipment and specialized software application programs.

* Use English effectively to communicate in person, over the telephone, and in writing.

* Use tact, initiative, prudence, and independent judgment within general policy, procedural, and regulatory guidelines.

* Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Supplemental Information

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Accounting Assistant I: Equivalent to graduation from high school and two (1) year of responsible experience in financial and/or accounting recordkeeping.

Accounting Assistant II: In addition to the above, two (2) years of experience equivalent to the Accounting Assistant I.

Licenses and Certifications:

* May require the possession of a valid Class C California driver's license and have a satisfactory driving record.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed material and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

ENVIRONMENTAL ELEMENTS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

WORKING CONDITIONS

Must be able to pass a pre-employment physical and background investigation, including fingerprinting.