21 administrative assistant Jobs in concord, nh
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COMMUNITY ACTION PROGRAM BELKNAP-MERRIMACK COUNTIES
Concord, NH | Full Time
$72k-95k (estimate)
7 Days Ago
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COMMUNITY ACTION PROGRAM BELKNAP-MERRIMACK COUNTIES
Concord, NH | Full Time
$47k-59k (estimate)
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ERSEA/Administrative Coordinator - Head Start
$72k-95k (estimate)
Full Time
7 Days Ago
COMMUNITY ACTION PROGRAM BELKNAP-MERRIMACK COUNTIES is Hiring an ERSEA/Administrative Coordinator - Head Start Near Concord, NH
Job Type
Full-time
Description
Come join the amazing Community Action Program of Belknap-Merrimack Counties team!
We are a private non-profit committed to doing all we can in the fight against poverty. Our legacy goes back to the 1960's and we manage over 70 programs designed to help those who need it most.
Working for Head Start and Early Head Start provides an opportunity to support the most vulnerable children in your community and help them and their families achieve success in school and in life.
You'll join a team of talented and passionate people who are motivated to make our community as strong and resilient as possible.
HOURS: Monday - Friday, 37.5 hours per week.
POSITION SUMMARY:
Responsible for a variety of administrative duties which facilitate the smooth running of the Head Start, Early Head Start and Child Care programs. Responsible for coordinating the record keeping and reporting functions of the program as well as the implementation of the MIS system and data entry. Coordinates the Eligibility, Recruitment, Selection, Enrollment and Attendance (ERSEA) for the Belknap-Merrimack EHS/HS/CC program. Supervises the Administrative Assistant
PROGRAM RESPONSIBILITES:
You are part of something bigger than just your program and every CAPBM employee is accountable for delivering the highest quality of service and support to all of our stakeholders including program participants, clients, volunteers, coworkers, contractors, vendors, and any other individual touched by the work we do.
Requirements
Experience:
Salary Description
$19.87 - $23.03 per hour
Full-time
Description
Come join the amazing Community Action Program of Belknap-Merrimack Counties team!
We are a private non-profit committed to doing all we can in the fight against poverty. Our legacy goes back to the 1960's and we manage over 70 programs designed to help those who need it most.
Working for Head Start and Early Head Start provides an opportunity to support the most vulnerable children in your community and help them and their families achieve success in school and in life.
You'll join a team of talented and passionate people who are motivated to make our community as strong and resilient as possible.
HOURS: Monday - Friday, 37.5 hours per week.
POSITION SUMMARY:
Responsible for a variety of administrative duties which facilitate the smooth running of the Head Start, Early Head Start and Child Care programs. Responsible for coordinating the record keeping and reporting functions of the program as well as the implementation of the MIS system and data entry. Coordinates the Eligibility, Recruitment, Selection, Enrollment and Attendance (ERSEA) for the Belknap-Merrimack EHS/HS/CC program. Supervises the Administrative Assistant
PROGRAM RESPONSIBILITES:
- Assists the Program Director and Policy Council Officers in carrying out all business functions of the Head Start Policy Council including preparing for and notifying Policy Council members of meetings, recording along with the Policy Council Secretary and maintains minutes/policy decisions and other pertinent Policy Council business.
- Oversees program files including application, licenses, and site maintenance and professional development tracking. Ensures licenses are current and up-to-date. Informs Director of any corrections that need to be completed.
- Assists with annual fiscal audit.
- Oversees and evaluates the MIS system software programs including Child Plus. Provides training for Child Plus software to staff as needed.
- Performs data collection and submission of required forms and reports.
- Assists with annual internal program self-assessment and the periodic on-site Program Review conducted by ACF as requested.
- Participates and coordinates recruitment of EHS/HS families with all staff. This includes the creation of flyers, newspaper ads, and attending community events as schedule allows.
- Process applications (EHS/HS), verifies eligibility, initiates follow-up with families to ensure eligibility and enrollment based on EHS/HS selection criteria. Issues correspondence regarding application status and acceptance-enrollment letters to families.
- Completes all intake paperwork and ongoing documentation for childcare enrollment and childcare scholarships. Collaborates with Billing Manager and sites' Admin. Assistants to ensure accuracy and completion of childcare scholarships.
- Collaborates with center and management staff regarding the acceptance and placement of children at the sites.
- Oversees and coordinates all aspects of the annual Program Information Report (PIR).
- Responsible for reporting and maintaining data as required, including monthly enrollment information to the Region One office.
- Utilizes ERSEA data system (ChildPlus) including data entry for child and family applications, children's attendance at designated sites. Maintains waitlists, transfers, and withdrawals.
- Monitors enrollment levels and reports deficiencies to specialists and director in order to maintain full enrollment. Monitors attendance each month and facilitates reporting attendance to the center.
- Participates in training opportunities as they relate to the improvement of services to income eligible families.
- Works with Billing Manager and Child Development Director to establish policies and procedures regarding the fees for all childcare billing, including state scholarships.
- Facilitates the overall communication regarding childcare enrollment and state scholarship program enrollment for all participants and staff.
- Assists Specialists in hiring process by helping to complete reference checks as needed.
- Maintains Child Development section on the Hub to ensure all staff have access to the most up-to-date program forms, policies and procedures, etc.
- Demonstrates a strong commitment to the dignity and privacy of each family, keeping all family information confidential.
- Maintains a positive and supportive attitude toward the Head Start, Early Head Start and Child Care Programs and the agency when interacting both within the programs and greater community.
You are part of something bigger than just your program and every CAPBM employee is accountable for delivering the highest quality of service and support to all of our stakeholders including program participants, clients, volunteers, coworkers, contractors, vendors, and any other individual touched by the work we do.
- Be committed to the Agency's Mission, Vision, and Values.
- Express courtesy and willingness to assist others while providing positive, prompt, and quality assistance to all CAPBM stakeholders.
- Maintain adequate knowledge of all CAPBM programs to make referrals to other CAPBM programs beneficial to the participant.
- Maintain professional boundaries with all current, past, and prospective clients, and maintain the confidentiality of clients and staff per CAPBM policy and procedure. Adhere strictly to the confidentiality of clients, co-workers, and internal business information.
- Present a professional and positive image as a representative of CAPBM.
- Follow established policies and procedures and comply with all safety requirements.
- Communicate proactively with the supervisor regarding workflow, problems, suggestions, etc.
- Contribute to a positive, team-oriented work environment; and attend team and staff meetings as scheduled.
- Be punctual for scheduled work, use time appropriately, and complete work in a timely fashion with minimal errors.
- Paid Time Off - Earn up to four weeks in your first year
- Paid Holidays - 12 per year
- Health Insurance (with Free Dental and Vision)
- Health Reimbursement Account
- Health Insurance Buyout
- Voluntary Dental Insurance
- Voluntary Vision Insurance
- Voluntary Flexible Spending Accounts (FSA & DCA)
- Employer paid Life Insurance
- Employer paid Short and Long Term Disability Insurance
- Voluntary Accident & Critical Illness Insurance
- Voluntary 403(b) with 5% Employer Match After One Year
- Employee Assistance Program (EAP)
- Mileage Reimbursement
- Federal Student Loan Forgiveness Program
- Annual Cost of Living Adjustment (COLA) Raise year)
- 50% off child care in our centers (subject to availability)
- A Practice-Based Coach, Behavior Support Coordinator, and Mental Health Consultant on staff for employee support
- Paid professional development days and trainings during work days free of cost (airfare, meals, hotel included!)
- Annual Staff Retreat day and Staff Wellness days Tuition Assistance/Reimbursement
- Assistance to Education staff in completing a CDA (we help you through that process and cover the cost).
- Professional Development Specialists on staff to complete verification visits, observation, and portfolio review.
- Many career growth opportunities!
Requirements
Experience:
- Three years of prior work office management experience including record keeping and office procedures.
- Computer proficiency, including experience in hardware and database management, and other business-related software.
- Good verbal and written communication skills.
- Willingness to participate in college level course work or adult development activities as needed.
- Ability to work independently.
- Associate's degree in Business Administration or related field.
- Successful completion of criminal record check.
- A current physical examination report must be kept on file.
- Valid driver's license with access to reliable transportation for required travel.
Salary Description
$19.87 - $23.03 per hour
Job Summary
JOB TYPE
Full Time
SALARY
$72k-95k (estimate)
POST DATE
06/13/2024
EXPIRATION DATE
06/28/2024
WEBSITE
bm-cap.org
HEADQUARTERS
CONCORD, NH
SIZE
200 - 500
FOUNDED
1965
CEO
JEANNE AGRI
REVENUE
$10M - $50M
INDUSTRY
Civic & Environmental Advocacy
Related Companies
About COMMUNITY ACTION PROGRAM BELKNAP-MERRIMACK COUNTIES
The Community Action Program Belknap-Merrimack Counties, Inc. (CAPBMCI, CAPBM, CAP-BM, BMCAP) is a New Hampshire-based 501(c)(3) private, nonprofit organization. The agency was established in 1965 under the provisions of the Equal Opportunity Act of 1964. Under this Act, over twelve hundred Community Action Agencies (CAA) were established nationwide. The primary mission of the organization is to work with low-income families, the elderly, and individuals with disabilities to assist them in their efforts to become or remain financially and socially independent. The Agency accomplished this task ...
by providing a broad array of services that are locally defined, planned, and managed. The agency sponsors and manages seventy-three (73) programs designed to meet the needs of children, families, single parents, and the elderly. Without the services provided by our agency, many local residents would be without a means to provide for their basic needs, including food and shelter. The agency is funded by Federal, State, county, and local funds (37 cities and towns in Belknap and Merrimack Counties). The agency receives United Way grants, foundation and charitable grant funds, fees for service, private business donations, and donations from individuals. Community Action Program, Belknap-Merrimack Counties, Inc. is an equal opportunity employer/program. Auxiliary aids and services are available upon request. TDD/TTY Access: RELAY NH 1 800 735-2964
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