Job Summary

Job Summary

Under the direction of the Director of Maintenance and Operations performs a wide variety of complex work requiring specialized knowledge, judgment, and interpretation of procedures and regulations;

coordinates communications and information; coordinates, monitors and directs Facilities Department office staff in a team-oriented atmosphere.

View Job Description

Requirements / Qualifications

• Assists in the preparation of facilities contracts, agreements, and proposals for capital improvement projects, relocatables, and related bids.
• Provides information and responds to a variety of inquiries from District staff and the community where judgment, knowledge, and interpretation of procedures and regulations are necessary.
• Processes construction contracts and documents.
• Assists in the preparation of, and is accountable for, the administration of facilities and planning budgets.
• Researches information for facilities and planning for use with reports, budgets, etc.
• Classifies expenditures, processes miscellaneous invoices; tracks and verifies the accuracy of statements received; inputs new requisitions, sets up annual purchase orders, and closes out year-end accounts / files.
• Coordinates, assembles, and prepares Board agenda items.
• Provides statistical data and reports on a variety of facilities and planning areas.
• Assists with monitoring budgets and expenditures and provides financial reports for capital improvement projects.
• Prioritizes duties and possible duties of other office staff (delegating).
• Oversees maintenance of administrative, correspondence, and confidential files.
• Processes agreements, proposals, purchase orders, and invoices.
• Works closely with facilities managers to assess emergency calls and dispatch maintenance / grounds crews as needed.
• Oversees the processing of work orders and operation of the District's work order system.
• Compiles and coordinates schedules of grounds and maintenance staff and school calendars.
• Schedules appointments and meetings for the Director of Maintenance and Operations with District staff, various contractors / vendors, and agencies.
• Establishes office procedures and develops and updates written procedures for department.
• Evidence of four years' successful full-time administrative experience, at least one of which includes monitoring and directing other employees in an office.
• Understanding of the multiple programs assigned to planning and facilities; understanding of the District's budget / accounting procedures;

knowledge of District policies, practices, and goals.

Ability to maintain the security of sensitive, confidential, and privileged information; relate to employees and the public in a positive and caring manner;

type or keyboard at a net corrected speed of 60 words per minute; understand and carry out oral and written directions; establish and maintain cooperative working relationships.

Ability to perform a variety of difficult tasks; ability to prioritize tasks and accomplish them in a timely and accurate manner;

ability to work independently.

• Knowledge of modern office practices and procedures, including personal computer applications used for word processing, financial, spreadsheet and presentations.
• High school diploma or GED required.
• College and / or business school highly desirable.

Comments and Other Information

Probationary employees serving the initial probationary period (6 months) in the District are not eligible for voluntary transfer.

However, they are eligible to apply for a promotional opportunity pursuant to Article 11, Transfer of the CVCEO / District Agreement.

The Chula Vista Elementary School District is committed to providing a working and learning environment free from discrimination, harassment, intimidation and bullying.

The District prohibits discrimination, harassment, intimidation and bullying based on race, color, ancestry, national origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity or expression, genetic information;

the perception of one or more of such characteristics, or association with a person or group with one or more of these actual or perceived characteristics in any program, practice or activity it conducts.

For inquiries or complaints related to employee-to-employee, student-to-employee, or work / employment related discrimination or harassment, contact : Human Resources Service and Support Department, Jason Romero, Assistant Superintendent / Title IX Coordinator, 84 East J Street Chula Vista, CA 91910, Jason.

Romero@cvesd.org, (619) 425-9600, Ext. 181340.

For more information about this position, go to the pdf file here https : / / edjoinprodstoragewest.blob.core.windows.net / jobdescriptions / 672 / jobDescription133608711195996045.pdf

Last updated : 2024-05-29