Job Description
Under supervision, performs a variety of clerical duties relative to personnel administration; and performs related duties as required.
ESSENTIAL DUTIES

• Prepares and processes documents necessary to initiate and implement personnel actions such as appointments, resignations, reinstatements, and title and salary changes
• Compiles work force data and maintains and updates employee personnel records and files to ensure all relevant documents such as performance appraisals, personnel actions and position and salary histories are included
• Prepares and routes request to hire forms
• Performs filing duties
• Prepares notifications for selected candidates of intended appointments and schedules pre-employment physical examinations
• Processes paperwork for new employees and ensures that required forms are completed prior to effective start date; provides benefits orientation to inform employees of medical, dental, vision, pension, and life insurance coverage
• Receives and processes benefit enrollment forms and supporting documents to enroll employees in selected benefits plans
• Assists employees in resolving insurance related problems by contacting the City's Benefits Office and service providers regarding employees' insurance coverage
• Processes FOIA requests

Additional duties may be required for this position.
Certificates/Security Clearances/Other
THIS POSITION IS IN THE CAREER SERVICE
LOCATION: Office of Public Safety Administration - Human Resources Section
ADDRESS: 3510 S Michigan Ave, Chicago, IL 60653
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.
Additional Qualifications/Responsibilities
Qualifications
Minimum Qualifications
One year of personnel/human resources work experience AND/OR at least 30 semester hours or equivalent quarter hours from an accredited college or university in Human Resources, Business Administration, or a directly related field.
Preference will be given to candidates possessing the following:

• Previous work experience in a personnel assistant role or similar
• Previous work experience creating and maintaining spreadsheets

• Proficiency with Microsoft Office Suite