Description

Overview of the Position :

The Shipping Assistant is responsible for preparing outgoing shipments. The Shipping Assistant prepares all the paperwork accurately.

Essential Duties and Responsibilities :

• Operates various shipping equipment and programs (i.e., UPS, FedEx, etc.)
• Enters data into mainframe computer system.
• Interfaces with quality assurance and other distribution personnel.
• Enters required data into carrier system ( Ups, FedEx, and DHL) or completes manual airway bill or bill of landing form as necessary
• Calls courier to schedule pick up ( for trucking and / or daily carriers)
• Interfaces with accounting on held orders, credit card issues, etc.
• Completes US Government required Shipper's Export Declaration for all export shipments
• Back up order picking activities.
• Assumes responsibility on government contracts orders on packaging operations.
• Interfaces with window customer pickups.
• Assists sales rep on FOB charges
• Interfaces with the Export Compliance Dept. on export shipments
• Assumes responsibility on AOG service.

Other Knowledge, Skills, and Abilities :

• Interpersonal Skills - Focuses on solving conflict, not blaming; Remains open to others' ideas and tries new things.
• Planning / Organizing - Prioritizes and plans work activities; Uses time efficiently; is able to multi-task and be able to change priorities as required by customer driven demands.
• Quantity - Meets productivity standards as required; Completes work in timely manner; Strives to increase productivity.

Works with a sense of urgency.

Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions;

Uses equipment and materials properly.

• Adaptability - Adapts to changes in the work environment.
• Attendance / Punctuality - Is consistently at work and on time; Arrives at meetings and appointments on time.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments;

Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

• Work overtime as required by production requirements without notice.
• Basic skills in use of Microsoft Word, Excel, Power Point and C-Pro 2000. Must be computer literate with capability to operate Office Suite, FedEx and UPS Shipping Software.

Education / Experience Requirements : High school diploma or GED. 1-3 years of related training or experience. Experienced with DHL, FedEx, and UPS.

Experience of Export 8130, SED and SLI processes.

Other Qualifications :

The requirements listed below are representative of the knowledge, skill and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional documents such as safety rules and procedure manuals as required. The ability to utilize inspection type measuring tools.

Must be able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Must be able to deal with problems involving several concrete variables in standardized situations.

Mathematical Skills : Must be able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Reasoning Ability : Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Ability to deal with problems involving several concrete variables in standardized situations.

Physical Demands and Work Environment :

The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job.

• Is occasionally required to stand; walk; reach with hands and arms; stoop, kneel, crouch, and crawl; and lift up to 50 pounds.
• Is regularly required to sit and use hands to finger, handle, or feel.
• Is frequently required to talk or listen.
• Works in moderate noise levels.
• Minimal travel required.

Qualifications

Last updated : 2024-06-08