MSAP Project Secretary JobID : 12261

• Position Type : CLERICAL / PROFESSIONAL SERVICES / Secretary
• Date Posted : 5 / 24 / 2024
• Location : Central Office
• Date Available : 05 / 24 / 2024
• Closing Date : 06 / 07 / 2024

Additional Information : GENERAL RESPONSIBILITES The MSAP Project Secretary will provide support for the Magnet Program Director’s office, including facilitating written communication and handle telephone inquiries for the project staff.

The Project Secretary will also maintain project records, materials for student recruitment, and maintenance of inventory of equipment purchased through project funds.

PERFORMANCE RESPONSIBILITIES

• Monitor magnet budgets and submit budget revisions to the proper departments
• Monitor and insure accuracy of purchase orders and invoices
• Track equipment and supplies purchased with grant funds
• Assist the Magnet Director and the Assistant Magnet Director with staff development preparation
• Takes and transcribes messages for the Director of Magnet Program
• Performs minor administrative matters requiring exercise of independent judgment
• Facilitate written communications
• Answer questions from parents related to the MSAP application process
• Handle telephone inquiries for the grant staff
• Maintain project records, including student applications, inquiries and other program related activities
• Assist with preparing materials for student recruitment
• Prepare and maintain materials for program promotion
• Maintain an inventory of equipment purchased through project funds
• Prepare purchase requisitions
• Process payroll and stipend vouchers
• Maintain committee meeting minutes
• Assist with preparing periodic program reports
• Assist with collecting data from schools
• Attend all magnet conferences, hearings, and other meetings as instructed
• Performs other duties as assigned

Qualifications : EDUCATION and / or EXPERIENCE High school education plus two years of responsible clerical or stenographic experience.

College graduation with a Secretarial Science major may be substituted for typing experience. College training in Secretarial Science may be substituted on a year for year basis.

LANGUAGE SKILLS Ability to read, analyze, and interpret common magnet report and legal documents. Must possess interpersonal skills with the ability to respond to common inquiries or complaints from magnet administrators, lead teachers and the public.

Must also be able to write and transcribe messages. REASONING ABILITY Ability to interpret simple charts and graphs. Must respond positively to supervision and accept suggestions for improvement.

Must have the ability to work under the pressure of deadlines, interruptions, and the ability to deal with other employees in such a way as to maintain goodwill and confidentiality.

Must demonstrate sensitivity / understanding in interpersonal relations with persons of diverse cultures / backgrounds. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear.

The employee is occasionally required to stand, walk, reach, bend and sometime lift up to 20 pound. Mobility skills are necessary to access a variety of work locations.

MENTAL INVOLVEMENT The MSAP Project Secretary must possess sufficient interpersonal skills to function compatibly with others.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Professional Conduct Employee acknowledges that he / she is required to maintain a high standard of professional conduct.

Breach of said professional conduct includes but is not limited to : neglect of duty, dishonesty, and engagement in acts that are contrary to EBRPSS policy, unlawful activities, or any other conduct which is seriously prejudicial to the school system.

Length of Employment : 12 Months Funding Source : MSAP Grant

Last updated : 2024-05-30