6 administrative coordinator Jobs in anaheim, ca
South Coast Facility Services is Hiring an Administrative Coordinator Near Anaheim, CA
Job Description
SOUTH COAST FACILITY SERVICES is a full-service MEP contractor that designs & installs HVAC equipment, delivers Energy Services, and provides process piping & direct digital control systems. Our mission is to provide high quality mechanical, electrical and plumbing solutions through service and retro-fit construction; provide continuous education to our employees; lead the industry with innovation and technology.
JOB SUMMARY:
Responsible for planning, structure, organization and monitoring of specific projects within the department.. Perform all duties in accordance with the company’s policies and procedures, all US state and federal laws and regulations, wherein the company operates.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Keep up to date records of all maintenance, repairs and changes to driver and/or vehicle information in Access and Sampro
- Create and distribute monthly summary maintenance reports to management.
- Schedule maintenance for all fleet
- Coordinate/monitor all ATS inventory
- Follow up with all quotes/proposals provided to clients
- Generate & input purchase orders for technicians and vendors
- Aid with new client setup, obtaining setup documents, and creating/logging new client information accurately
- Provide and utilize reports indicating department status (Open PM’s/WO’s, open PO’s, invoice ready, full coverage, etc)
- Adjust not to exceed (NTE) amounts, obtain clients purchase orders and track statuses when necessary
- Provide supporting documentation (WO’s, results, history, pictures, special tasking, etc) to clients
- Provide dispatch backup support as needed:
- Covering phones
- Coordinating with multiple parties and relaying pertinent information (description of work, Tech ETA, NTE Amount, check in/out requirements, Technician access, etc.)
- Handle incoming requests from customers
- Manage and assign service technicians efficiently to fulfill customer service requests
- Sending out payroll verification to the technicians
- Following up on work orders daily and ensuring notes are in our and our clients system
- Obtaining field/vendor quotes and provide to estimators
- Monitor open work orders and ensure they are closed within 30-days or have noted explanation as to why still open
- Regular attendance and timeliness
- Positive attitude towards management, employees and customers
- Perform other duties as assigned.
ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES:
- Knowledge of Microsoft Office products
- Attention to detail and accuracy
- Accurate Data Entry
- Interpersonal skills
- Professional phone etiquette
- Organizational skills
- Problem-solving skills
- Decision-making skills
Company Description
Job Summary
Full Time
$51k-64k (estimate)
06/12/2024
06/28/2024
scfacilityservices.com
ANAHEIM, CA
50 - 100
2004
JAMES REYNOLDS
$10M - $50M
Specialty Trade in Construction
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About South Coast Facility Services
SOUTH COAST FACILITY SERVICES is a full service MEP contractor that designs & installs HVAC equipment, delivers Energy Services, and provides process piping & direct digital control systems. Our mission is to provide high quality mechanical, electrical and plumbing solutions through service and retro-fit construction; provide continuous education to our employees; lead the industry with innovation and technology. Our mid-size company has a strong Southern California presence. SOUTH COAST FACILITY SERVICES is a substantial firm, well managed and financially strong. With that comes depth, divers ...
ity of talent and resources second to none. SOUTH COAST FACILITY SERVICES understands that we have to earn our success. That understanding translates into an intense drive on our part to be more responsive, customer focused, and creative than our able competitors. Our representatives have a genuine desire to provide exceptional value along with a unique ability to derive innovative solutions to your most complex problems. We believe in strong and lasting relationships, with our goal to be the first company you think of for any of your project service needs. EMPLOYMENT OPPORTUNITIES Take a look at our exciting career opportunities and apply on LinkedIn! Our organization is always searching for talented individuals to add to our team. If your background is in heating & air conditioning and you are genuinely interested in working alongside an experienced commercial & industrial air conditioning contractor, we would like to hear from you. We are currently seeking qualified applicants for the following positions: 1. HVAC Outside Sales Representative - Inland Empire 2. HVAC TI Estimator 3. HVAC Project Manager 4. HVAC Field Controls Technician If you are a friendly, productive professional with a good employment record in any of the above fields, South Coast Facility Services invites you to apply. - or - If you personally know someone who is qualified that might be interested & is looking to make a change in his/her professional career, we encourage you to inform them of our career opportunities. You may submit an updated copy of your resume by e-mail to sespinoza@scfacilityservices.com. Please include the names of your current/prior employers with a description of your daily work responsibilities/accomplishments under each position held along with your current compensation requirements. We look forward to hearing from you. Thank You
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The following is the career advancement route for Administrative Coordinator positions, which can be used as a reference in future career path planning. As an Administrative Coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Coordinator. You can explore the career advancement for an Administrative Coordinator below and select your interested title to get hiring information.
If you are interested in becoming an Administrative Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Coordinator job description and responsibilities
They may correspond with clients and office staff, train and supervise other administrative employees and complete a number of projects and office-related responsibilities.
01/19/2022: Albany, NY
Administrative coordinators handle clerical, archiving and administrative duties and coordinate general administration within organizations.
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Administrative coordinators typically organize, supervise, and facilitate this workflow. They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.
01/20/2022: Trenton, NJ
The Administrative Coordinator has the authority to enforce the Standards of Behavior and works to ensure that the Mission, Vision and Values of the organization are upheld on a daily basis.
02/22/2022: Cincinnati, OH
They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.
12/23/2021: Oakland, CA
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Coordinator jobs
Strong administrative assistants excel at organization, management of multiple peoples' time and expectations, and have a self-starter attitude, getting things done before others recognize the need.
02/07/2022: Memphis, TN
Knowledge on word processing using spreadsheets and travel logistics.
01/26/2022: Erie, PA
Streamlining of volunteer administrative processes
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Bilingual (English / Korean) administrative coordinator is a plus.
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Have at least 3 years nonprofit administrative or program support experience.
12/27/2021: Rock Island, IL
Step 3: View the best colleges and universities for Administrative Coordinator.
