THE POSITION

The Legal Secretary I position performs specialized and responsible legal secretarial and clerical duties in support of the District Attorney’s Office. This is the entry/journey-level class in the Legal Secretary series. This position receives direct supervision from management and professional legal staff. This position is scheduled for forty (40) hours per week.

WHAT YOU’LL DO

• Takes and transcribes a variety of correspondence and legal documents, which may include legal opinions, contracts, briefs, agreements, complaints, declarations, petitions, subpoenas, notices, motions, affidavits, jury instructions, etc.
• Prepares and processes correspondence, legal papers, charts and graphs, documents and statistical information requiring knowledge of legal format, terminology and procedures.
• Compiles and organizes materials and information for attorneys’ use in providing legal assistance, in the preparation of legal documents, opinions, and in the preparation for court appearances.
• Participates in the duties relating to the administration of the department, including performing routine bookkeeping and /or accounting work as assigned.
• Registers new cases; prepares and maintains case files; closes out files as directed.
• Answers the telephone and provides requested information and assistance; forwards calls to appropriate staff person; takes messages as necessary; greets and assists office visitors.

The ideal candidate will have considerable knowledge of legal terminology and procedures, and maintain a high degree of confidentiality.

MINIMUM QUALIFICATIONS

EXPERIENCE:
One year of responsible legal secretarial experience.

EDUCATION:
High school diploma or GED equivalent.

HOLIDAYS:

13 paid holidays per year and an additional twenty four hours of Holiday Leave. An employee must be employed the last working day before and the first working day after the holiday in order to receive holiday compensation. Employees on leave without pay shall not accrue holiday benefits.

VACATION:

88 hours (approximately 11 working days) per year during the first 2 years of service; 128 hours (approximately 16 working days) per year during years 3 through 12; 168 hours (approximately 21 working days) per year during years 13 through 19; 208 hours (approximately 26 working days) per year after 20 full years of service.

SICK LEAVE:

96 hours (approximately twelve working days) per year of paid sick leave.

BEREAVEMENT LEAVE:

40 hours with pay for each instance for immediate family members. Immediate family includes spouse, child, stepchild, grandchild, stepparent, parent, grandparent, parent-in-law, grandparent-in-law, brother-in-law, sister-in-law, brother or sister.

LONGEVITY:

Service is based on employment with Glenn County. The County shall provide a longevity differential above the employee’s base rate of pay for those employees represented by this unit as follows: after 10 full years of service 5%, after 15 full years of service 2%, after 20 full years of service 2%, after 25 full years of service 2% and after 30 full years of service 2% for a total of 13%.

HEALTH PLAN:

Glenn County contracts with PERS for medical insurance. The County pays a portion of the medical insurance premium based on the carrier and amount of the total premium.

VISION PLAN:

The County pays the employee premium for a vision plan with EyeMed. The employee may enroll dependents at the employee’s expense.

DENTAL PLAN:

GCGU employees are offered a choice of two voluntary dental insurance plans; Delta Dental (PPO) and DeltaCare (HMO). The employee pays 100% of the premium through payroll deduction.

DEFERRED COMPENSATION:

The County offers three IRC § 457 voluntary Deferred Compensation Plans (tax deferred long-term savings plans): Voya, Nationwide and Edward Jones.

SHORT TERM DISABILITY:

The County coordinates with State Short Term Disability Insurance for regular employees.

LIFE INSURANCE:

The County pays the premium on a $10,000 Term Life Insurance policy for regular County employees. The employee pays the premium for optional life insurance.

RETIREMENT:

The County participates in the Public Employees’ Retirement System (PERS) which is coordinated with Social Security. The employee is responsible for 100% of the employee’s portion. Unused accrued sick leave can be converted to service credit at retirement.

SUPPLEMENTAL RETIREMENT:

GCGU employees participate in the Laborers’ International of North America (Industrial) Pension Fund.

PREMIUM PAY:

Premium pay such as shift differential, bilingual, and working-out-of-class pay may be paid depending upon the employee’s work assignment and class.

• Benefits are listed for full-time employees; certain benefits are pro-rated for part-time employees.

IMPORTANT APPLICATION INFORMATION

To apply for this job opportunity, submit a completed County of Glenn employment application packet online at calopps.org or to the Personnel Department: 525 W. Sycamore Street, Willows, CA 95988 by
5:00 P.M., Wednesday January 10, 2024.

This recruitment may be used to establish a list to fill future vacancies for the next twelve (12) months.

Application packets must include the following

• A Glenn County Employment Application • Résumé
• Transcripts and/or Certificates (if applicable) • Cover Letter

THE SELECTION PROCESS: Candidates must submit a completed job application packet. Application packets will be screened and candidates considered best qualified will move forward to a competitive examination process, which may include a written exam, practical skills exam, an oral interview, fingerprinting/background check or medical examination process if applicable. Eligible lists are used for Full-Time (40 hrs./wk. with benefits), Part-Time (20-39 hrs./wk. with benefits), and Extra Help Employee (EXE) temporary (limited benefits).