Office Assistant Duties
Perform clerical tasks as assigned in support of all Early childcare/after-school programs.
Perform a variety of office functions and activities in support of program office operations; schedule appointments, filing, record keeping and make referrals as appropriate.
Answer phones and greet visitors; take and relay messages; open, sort, and route mail and other communications; provide program-related information to students, parents, staff, and the public; explain and enforce district and school policies and procedures; maintain the confidentiality of materials and information.
Participate in student registration activities; assist parents with properly completing forms.
Responsible for data input after school enrichment registration.
Communicate with various site and district personnel and administrators regarding after-school activities, facility needs, supplies, policies, procedures, and student information.
Create newsletters, forms, flyers, calendars, spreadsheets, roasters, and brochures for internal and external use.
Prepare, maintain, and update the afterschool enrichment database and Early Childcare/After School Programs website.
Communicate, organize, manage, and evaluate independent contractors and instructors for the enrichment program. Maintain records of compliance for independent contractors hired to provide services.
Assist with operation and maintenance of office machines including photocopiers, facsimiles, computers, laminators, die-cut machines, and classroom audio-visual equipment.
Operate a computer with superior knowledge of specific Microsoft Office software programs such as Excel, Word, and Outlook: operate a telephone, photocopier, and calculator, and other office equipment as assigned.
Help Early Childcare and Aftercare program staff as needed.
Perform other related duties
Knowledge And Abilities
Knowledge Of:
Operation of a computer and assigned software.
Modern office practices, procedures, and equipment.
Record-keeping techniques.
Basic budget and accounting procedures.
Telephone techniques and etiquette.
Correct English usage, grammar, spelling, punctuation, and vocabulary.
Interpersonal skills using tact, patience, and courtesy.
Applicable section of the State Education Code and other applicable laws.
CPR and First Aid.
Ability To:
Perform various clerical duties supporting school office operations.
Understand and follow oral and written directions.
Communicate effectively orally and in writing with students, parents, staff, administrators, and members of the public.
Learn, interpret, and explain rules, regulations, policies, and procedures.
Maintain well-organized records and prepare reports.
Complete assigned tasks with frequent interruptions.
Type at 45 words per minute from clear copy.
Establish and maintain cooperative and effective working relationships with others.
Meet schedules and deadlines.
Prioritize tasks and effectively schedule work.
Operate a computer and a variety of office machines and equipment.
Work independently with little direction.
Compose correspondence independently.
Education And Experience:
Any combination equivalent graduation from high school and two years of increasingly responsible clerical and secretarial experience.
Licenses And Other Requirements:
Valid CPR and First Aid.
Working Conditions
Environment:
Busy office environment with frequent interruptions.
Driving a vehicle to conduct work.
Physical Demands:
Dexterity of hand and fingers to operate a computer keyboard.
Hearing and speaking to exchange information.
Seeing to read a variety of materials.
Sitting for extended periods of time.
Lifting and transporting boxes not to exceed twenty-five pounds.
Hazards:
Exposure to infectious diseases.
Terms of Employment:
Twelve-month work year; Valid Driver’s License, Criminal Justice Department and Federal Bureau of Investigation Fingerprint Clearance, Physical, and TB Clearance. Fingerprints and physicals will be at district expense and must be obtained at the district-contracted facility.
Pay: DOE
Schedule: 8-5 Monday- Friday
Location: Whiteville
Office Locations:
Myrtle Beach Office:
Walk-ins: Monday - Friday, 9:00 a.m. to 11:00 a.m. or 1:00 p.m. to 3:00 p.m.
Address: 3691 Palmetto Point Blvd, Myrtle Beach, SC 29588
Phone: 843-293-5400
Whiteville Office:
Walk-ins: Monday - Friday, 8:00 a.m. to 11:00 a.m. or 1:00 p.m. to 4:00 p.m.
Address: 1727 S. Madison Street, Whiteville, NC 28472
Phone: 910-641-0031
Shallotte Office:
Walk-ins: Monday - Friday, 8:00 a.m. to 11:00 a.m. or 1:00 p.m. to 4:00 p.m.
Address: 4480 Main St, Shallotte, NC 28470
Phone: 910-754-5393
Please note that the information provided is based on the given job posting and may be subject to change. It's advisable to contact Carolinas Staffing Solutions directly for the most up-to-date and accurate information regarding this job opportunity.
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