Job Title: Office Administrator

Location: 12 Gavitt Avenue, Westerly, RI 02891

Position Type: Full-time or Part-time

About Us: ServiceMaster by Mason is a dynamic and innovative disaster restoration company dedicated to assisting and restoring homes and businesses throughout Rhode Island and eastern Connecticut. For over 30 years, we’ve specialized in residential and commercial disaster cleanup which includes water extractions and drying services, demolition, fire damage cleanup, mold remediation, carpet and upholstery cleaning, cleaning of air ducts, hoarding, trauma, and biohazard cleanup, and more. We pride ourselves on fostering a positive work environment where every team member is valued, and contributions are recognized. As we continue to grow, we are seeking a proactive and organized Office Administrator to join our team and support our daily operations in our Westerly, Rhode Island office.

Job Overview: We are looking for a highly skilled Office Administrator to ensure the smooth running of our office operations. The ideal candidate will be a self-starter with excellent communication and organizational skills, capable of managing multiple tasks efficiently, and the ability to work independently. The Office Administrator will play a crucial role in coordinating office activities, maintaining administrative systems, and providing support to employees.

Responsibilities:

• Handle incoming calls in a kind and professional manner; as well as responding to email correspondence promptly and professionally.
• Management of Accounts Receivable and Accounts Payable.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff.
• Assist in the preparation of reports, presentations, and other documents as needed.
• Ensure compliance with company policies and procedures, as well as legal regulations.
• Assist with special projects and events as needed.
• Maintain office supplies and cleanliness of office.

Qualifications:

• Experience as an Office Administrator or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with Quick Books.
• Excellent verbal and written communication skills
• Strong organizational and time-management abilities, with the ability to prioritize tasks.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Knowledge of basic HR practices and procedures.

Full-time benefits include:

• Comprehensive benefits package including health, dental, and vision insurance
• Retirement savings plan
• Paid time off and holidays
• Professional development opportunities
• Dynamic and collaborative work environment

Hours: Mon-Fri 8am-4:30pm

Background Check Required

Competitive salary commensurate with experience

Job Types: Full-time, Part-time

Pay: $18.00 - $20.00 per hour

Expected hours: 32 – 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person