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Records Manager
QualX Washington, DC
$122k-172k (estimate)
Full Time | Business Services 7 Days Ago
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QualX is Hiring a Records Manager Near Washington, DC

Job Title
Records Manager
Location
Washington, DC 20301 US (Primary)
Category
Information Management
Job Type
Full-Time
Career Level
Staff
Education
Bachelor's Degree
Travel
Security Clearance Required
TS
Job Description
  • In coordination with the Records and Declassification Division (RDD), assess, develop, implement, and validate a records and information management (RIM) program for the Chief Digital and Artificial Intelligence Office (CDAO) in the Office of the Secretary of Defense (OSD), complete with plans, policies, procedures, and standard operating procedures (SOPs)
  • Support the management of CDAO’s records and information content throughout its life-cycle – from creation to disposal of temporary content and archiving/transferring permanent content to the National Archives in accordance with 44 U.S.C. Chapter 31 and 33, 36 CFR Parts 1220-1239, 41 CFR Part 102-193, OMB/NARA M-19-21 Directive Transition to Electronic Records, DoDI 5015.02 DoD Records Management Program, Administrative Instruction 15 (AI-15) OSD Records and Information Management Program, the OSD RIM Procedural Resource and Instructional Manual (PRIMER), and the OSD Records Disposition Schedules (RDS)
  • Support includes:
    • Collecting information on CDAO’s organization/structure, mission and functions, and current recordkeeping practices
    • Assessing the collected information to prepare a deliverable to CDAO on estimated resources to sufficiently implement a RIM program in accordance with AI-15, the OSD RIM PRIMER, and federal law and regulations
    • Assisting CDAO in appointing records management personnel across the organization
    • Establishing processes and procedures for electronic recordkeeping
    • Writing and updating a RIM SOP tailored to CDAO, but in compliance with OSD and federal laws, regulations, and governing documents
    • Developing and administering CDAO-tailored RIM trainings for assigned records personnel and all incoming personnel across the organization
    • Developing personnel out-processing procedures regarding the management of federal records
    • Assisting offices in the development of file plans compliant with the requirements in AI-15 and the OSD RIM PRIMER, to include identifying appropriate OSD RDS file numbers for records based on content
    • Developing and implementing a process to validate compliance in application of permanent records management principles (identification, preservation, and disposition) for applicable offices within the Organization
    • Developing and implementing a process to apply litigation holds/freezes
Job Requirements
  • Bachelor’s Degree in information management related field or equivalent combination of education and/or experience
  • Highly desired:
    • Certification in Information Governance or Records Management (preferred certification: Certified Records Manager (CRM) or Certified Records Analyst (CRA))
    • Experience in OSD or DoD records management
    • Experience managing records in Microsoft SharePoint 
  • Required:
    • Demonstrated proficiency (~1 years’ experience) in full life cycle records management, file plan creation and maintenance, applying records disposition schedules, managing records in shared drives, and e-mail management
    • Demonstrated ability to speak with authority on the Federal Records Act, National Archives and Records Administration (NARA) guidelines, and other documents governing federal records management practices
    • Ability to collaborate with team members and work independently to identify and create solutions for issues surrounding program and personnel management
    • Strong analytical skills, organizational skills, attention to detail, professional communication skills (written and verbal), and reading comprehension skills
    • Proficiency in Microsoft Office Suite, primarily Excel, Word, and PowerPoint
We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.

Job Summary

JOB TYPE

Full Time

INDUSTRY

Business Services

SALARY

$122k-172k (estimate)

POST DATE

05/22/2024

EXPIRATION DATE

07/21/2024

WEBSITE

qlxcorp.com

HEADQUARTERS

SPRINGFIELD, VA

SIZE

100 - 200

FOUNDED

2009

CEO

ALAN MOON SR

REVENUE

$10M - $50M

INDUSTRY

Business Services

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About QualX

QUALX CORPORATION Quality and Excellence Is Our Business Service-Disabled Veteran-Owned Small Business Founded in 2009, QualX Corporation is a Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Springfield, VA. We are a business services company providing analytical and operational support services within the federal market spaces for information management and mission-oriented programs. QualXs experience and qualied staff provides Federal departments and agencies the exibility of customizable, cost-effective, and technology-enabled solutions. We specialize in document con ... version, all formats of image and data capture, records management, electronic information governance, records disposition, helpdesk support, website maintenance and administration, and data storage and retrieval. Why Join the QualX Team? At QualX, we are looking to reward your past experience with opportunities to grow your career, expand your skills, and deliver value to our clients and our nation. We are constantly looking for exceptional individuals to join our expanding team to help our customers achieve their most ambitious goals. We offer competitive wages, medical, 401K, and vacation plans as well as the unique opportunity to join a small company that understands your success is our success. QualX Corporation is an Equal Opportunity/Affirmative Action employer. We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state, or local law. If you need assistance at any time in our application or interview process, please contact Human Resources at (571) 255-8900 or email us at info@qlxcorp.com. More
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