Under general supervision, the Office Coordinator performs a variety of difficult, responsible and specialized administrative and office support functions; creates and maintains specialized reports, records and files required in connection with department work processes.
Available Shift Days/Times:
Monday-Friday 3:30PM-12AM
Essential Duties & Responsibilities :
Administrates Payroll: reporting, balances, P&L & exception reports.
Gathers and maintains all data and records relative to HR: personnel files, attendance, vacations, new hire packets.
Process of Accounts payable: receives all P.O’s & requisitions electronically and all vendor(s) aging.
Responsible for weekly invoicing.
Answers and routes all telephone calls in a polite manner, taking messages and routing to proper individual in a timely manner.
Filing, photocopying, receiving incoming and sending outgoing mail.
Other duties as assigned.
Requirements:
High school diploma or equivalent
Strong Organization Skills
Experience managing the recruiting lifecycle (application, background process, onboarding, etc)
2- 5 years office experience
Proficient computer knowledge including all MS Office applications, MS Excel
Intermediate typing skills
10-key by touch
Shipping software systems including UPS and Federal Express
Excellent oral and written communication skills
Excellent time management, multitask, reporting and customer service skills.
Other:
Ability and availability to work irregular or extended hours including nights, weekends and holidays as needed.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)