Office Administrator

This person is responsible for performing clerical and administrative duties in the main office of the Day School. Hours for this position are Monday-Friday 7:30-11:30am, with flexible hours during the summer months.

*The target start date for this position is August 1, 2024.

Qualifications:

The Office Administrator must hold a minimum of an Associate’s degree, preferably in education, human services, public health, or business. A Bachelor’s degree is preferred. This person must be reliable, organized, detail-oriented, and able to independently track and meet deadlines. The Office Administrator must have strong written and verbal communication skills, and be able to communicate effectively with a variety of stakeholders.

General Responsibilities:

• Greet families and visitors; check ID for all visitors and maintain school security
• Communicate with the school community via telephone, email, and face-to-face communication
• Serve as an ambassador for the Day School; speak to prospective families about our program offerings and schedule tours for the Director/Assistant Director
• Be a brand advocate for the school by ensuring all materials follow brand guidelines and providing all new teachers with the Staff Brand Toolkit
• Maintain an organized system of child records (digitally and in print) including, but not limited to, enrollment forms, emergency contact information, and health records
• Update allergy and health conditions lists for classrooms, review out of date Universal Child Health records, and check medication expiration dates monthly; contact families for updated information and medication as needed
• Submit annual immunization audit records to the Health Department
• Notify families in instances of accident/illness; maintain accident and illness logs
• Use digital systems including, but not limited to, Procare and Google Drive to gather, store, and organize information; enter incoming student data into Procare
• Monitor inventory and submit supply orders to the Director for approval; maintain receipt records and submit to the finance department
• Adhere to all licensing and accreditation standards, including maintaining CPR, First Aid, AED, and EpiPen certifications, and completing a minimum of 12 staff development hours annually
• Attend and participate in school functions, including Back to School Night
• Arrange substitute coverage when out of school for personal or sick time

Other Requirements:

• Complete 12 staff development hours annually per State licensing regulations
• Obtain certification in CPR, AED, first aid and EpiPen use
• Attend the Abuse Awareness workshop given by the Episcopal Diocese of NJ
• Follow all policies and procedures outlined in the staff manual and the New Jersey Manual of Requirements for Child Care Centers

Job Type: Part-time

Pay: $20.00 - $23.00 per hour

Expected hours: 20 per week

Benefits:

• Paid time off

Schedule:

• 4 hour shift
• Monday to Friday

Education:

• Associate (Required)

Experience:

• Administrative Assistant: 1 year (Required)

Work Location: In person