Accounts Payable Clerk

Full Time / Part Time: Full Time 

Service Line: Administration 

Reports to: Finance Manager 

SUMMARY:

The Accounts Payable Data Entry Clerk is responsible for accurately entering financial data related to the organization's accounts payable transactions. This role plays a crucial part in maintaining the financial integrity of the company by ensuring that bills, purchase orders, and other financial documents are processed accurately and in a timely manner. The Accounts Payable Data Entry Clerk works closely with the accounting and finance team to support the overall financial management of the organization. 

DUTIES AND RESPONSIBILITIES: 

• Manage DHI AP email, PDF all incoming vendor invoices
• Review all information, including vendor details, invoice amounts, and payment terms.
• Communicate with vendors to resolve discrepancies or obtain additional information as needed.
• Maintain positive relationships with vendors while addressing any inquiries related to payments or invoices.
• Data entry Vendor bills in financial system, with associated approved purchase order
• Data entry 3rd party vendor invoices in financial system, with associated revenue records from AR.
• Assist Accounts Receivable team with 3rd party coding of Vendor invoices as needed.
• Understand PO process to aid in processing of vendor bills.
• Utilize computerized software programs (CMS, Excel, Word, NetSuite) to perform duties and responsibilities. 

EDUCATION: 

• High School Diploma or GED equivalent 

EXPERIENCE: 

• 1-year experience in accounting and accounts receivable (preferred but not required) 

SKILL REQUIREMENTS:

• Proficient in MS office and data entry and working knowledge of ERP/accounting software 
• Ability to process large amounts of data entry in timely and organized manner 
• Great attention to detail 
• Excellent ability to organize and coordinate tasks 
• Comfortable with mathematics and financial data 
• Excellent communication and interpersonal skills 
• Confidentiality and trustworthiness 
• Self-starter 
• Able to work alone and as part of a team. 

WORK SCHEDULE:

• Typical M-F Office hours. 

DISCLAIMER PROVISION: 

This position description should not be construed to imply that these job duties are the exclusive standards of the position. Employees will follow any other instructions and perform any other related duties, as may be required by their supervisor.