Job Summary

The Permit Coordinator orders state, county, and city permits so that the company can meet deadlines and ensure building processes run smoothly to fulfill company goals and strategic plans. This position manages records, prepares permit packages, and tracks information. This person facilitates the relationship between Holt Homes and various Jurisdictions with integrity, courtesy, and character.

Company Values

• Honesty We say what we’ll do and do what we say
• Support We express empathy, nurture growth, offer help, and accept help
• Efficiency We don’t cut corners, but cut waste and find the best way
• Responsiveness We recognize possibilities and respond to change, learn from mistakes, and communicate promptly
• Improvement We innovate endlessly

Qualifications

• Minimum of 2 years of construction or mortgage industry experience in a permitting or transaction coordinator role
• Working knowledge of construction and permitting process preferred
• Ability to lift and carry moderately heavy loads of paperwork
• Proficient in Office Suite (Word, Excel, PowerPoint, and Outlook)
• Experience with Smartsheet and Builder MT preferred
• Potential remote work after mandatory in-office training, decided by manager

Skills

• Ability to learn new software and programs quickly
• Excellent communication, both verbal and written, in the English language
• Be able to effectively prioritize tasks
• Adapt in an ever-changing environment
• Work independently as well as in a group setting

Responsibilities

• Prepare, submit, and monitor permit packages to jurisdictions
• Request transportation of permits from courier services
• Track permits, retrieve approved permits, and submit supplemental information as needed
• Track truss calculations, engineering changes, and floor joist changes
• Request documents wet stamp from engineer
• Prepare check requests (permit fees, utility fees, city/county fees)
• Request title documents (owner’s deed, sales history)
• Coordinate with engineering firms to create site plans and storm water reports
• Coordinate with the sales team on structural selections for Builder’s inventory homes
• Review architectural house plans to ensure conformance with customer’s structural selections
• Other duties as needed or assigned

Work Environment

• Regularly uses a computer with repeated movements to enter data, differentiate between colors, shades, and brightness, and read from a screen for extended periods of time
• Will lift and carry up to 15 pounds

Medical Benefits

• Employer paid health, dental, and vision insurance per full-time employee
• Employer paid Life Insurance, long term disability insurance, and Accidental Death and Dismemberment Insurance
• Medical and Dependent Care Flexible Spending Accounts
• Company provided Health Reimbursement Arrangement
• Family Medical Leave
• Employee Assistance Program
• Monthly Wellness Reimbursement
• 1 hour of paid sick leave per 30 hours worked
• Vacation is accrued per pay period based on years of service for full-time employees

• In your first year, you are frontloaded 40 hours. You then accrue 1.53 hours for the remainder of the year, which accumulates to a total of 10 days
• On your first year anniversary, you start accruing 3.07 hours, which accumulates to 10 days
• On your 3rd anniversary, you start accruing 4.61 hours, which accumulates to 15 days
• On your 10nth anniversary, you start accruing 6.15 hours, which accumulates to 20 days