JOB TITLE: Assistant Business Manager (ABM)

REPORTS TO: Director of Finance/Superintendent of Schools

APPROVED BY: Superintendent of Schools

UPDATED: 5/5/24

FLSA STATUS: Non-Exempt
QUALIFICATIONS:

• Bachelor’s Degree Preferred or the equivalent of five years of governmental accounting experience.

• Demonstrates exceptional organizational and business/office skills.

• Demonstrates excellent interpersonal relationship skills.

• Strong computer and database skills including proficiency at Excel.

• Ability to perform a variety of tasks daily.

SUMMARY:

The Assistant Business Manager is responsible for providing services essential to the preparation, administration, supervision, and control of all financial accounting under the supervision of the Director of Finance. Successful performance of this position requires the ability to plan and implement assigned tasks with minimal supervision in a timely manner according to internal procedures and adherence to governmental accounting regulations (GASB 34 and GAAP). The person in this position must have the ability to read, analyze, and interpret complex documents and to communicate with a variety of people effectively both in written and oral form. Successful performance also requires the ability to apply advanced mathematical concepts and solve complex accounting problems. This person must be able to multitask, meet deadlines, and communicate with other staff members.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following: Other duties may be assigned.

• Assists the Director of Finance in all areas of the day-to-day financial operations of the central office, school districts, and any special projects.
• Assists the Director of Finances with obtaining annual budget requirements for all districts and programs and with the preparation of the annual budgets by providing reports for year-to-year comparisons.
• Review and reconcile the balance sheet for all entities at regular intervals.
• Oversees internal controls and adherence to internal procedures and GASB 34.
• Assists the Director of Finance with financial management reports.
• Assist the Director of Finance with grant tracking, reconciliations, and reimbursements.
• Point of contact for the audit preparation
• Oversees monthly bank reconciliations and other monthly financial reconciliations and bill backs to school districts.
• Coordinates purchasing for special revenue funds as assigned by the DOF.
• Prepares accounts payables for certain school districts.
• Prepares accounts receivables for school districts.
• Assists the Director of Finance in ensuring maximum efficiency and effective workflow of the central office.
• Other duties are assigned as needed.

PHYSICAL REQUIREMENT:

While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach, stoop kneel to install computer equipment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPETENCIES:

The individual in this position must possess the following:

• Dependability – being reliable, punctual, responsible and fulfilling obligations
• Self-Control – maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
• Stress Tolerance – accepting criticism and dealing calmly and effectively with high stress situations.
• Cooperation – being pleasant with others on the job and displaying a good-natured, cooperative attitude.
• Concern for Others – being sensitive to others’ needs and feelings and being understanding and helpful on the job.
• Attention to Detail – being careful about detail and thorough in completing work tasks.
• Integrity – being honest and ethical.
• Adaptability/Flexibility – being open to change (positive or negative) and to considerable variety in the workplace.
• Independence – guiding oneself with little or no supervision, and depending on oneself to get things done.
• Social Orientation – preferring to work with others rather than alone, and being personally connected with others on the job.

EVALUATION;

Performance evaluated annually by the Director of Finance and Superintendent in accordance with responsibilities outlined above, initiative, leadership characteristics, skill in dealing with the unanticipated and success in meeting predetermined objectives.

GENERAL OUTLINE:
This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees may be required to perform other related duties as assigned, to ensure workload coverage. Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description does NOT constitute an employment agreement between the employer and employee and is subject to change by the employer as the organizational needs and requirements of the job change. The job specification requirements stated are representative of minimum levels of knowledge, skills, and abilities to perform this job successfully. Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may substitute for the above so that the employee will possess the abilities or aptitudes to perform each duty proficiently.