Job Title: Entry-Level Clerical

Job Description:

Jacobsson Engineering Construction, Inc is looking for outgoing people who are interested in working with our existing administration team. Responsibilities include:

Answering phones, greeting customers, maintaining office records, managing incoming and outgoing mail, receiving, and distributing packages, entering information into the company’s database. Other duties as assigned.

6 months of business administrative experience is preferred.

Willingness to learn; works well with others as well as independently.

Detail-oriented and able to excel in a fast-paced collaborative work environment with multiple simultaneous deadlines.

Must have reliable transportation.

Flexibility in day-to-day tasks, every day brings a new adventure!

Position Overview:

As an entry-level clerk, you will be the first point of contact for our organization, responsible for greeting visitors, answering incoming calls, and providing administrative support across various departments. This role is crucial in maintaining a positive and professional image of the company and ensuring efficient office operations.

Key Responsibilities:

Welcome visitors in a courteous and professional manner.

Answer and direct incoming phone calls promptly and accurately.

Relay messages to appropriate personnel.

Manage incoming and outgoing mail and packages.

Administrative Support:

Assist with clerical tasks such as data entry, filing, photocopying, and scanning.

Schedule appointments and maintain calendars for meeting rooms.

Maintain office supplies inventory and place orders as needed.

Customer Service:

Provide excellent customer service to visitors, clients, and employees.

Address inquiries and resolve issues promptly or escalate them to the appropriate department.

Ensure the reception area is always tidy and presentable.

Communication:

Communicate effectively with team members and other departments to facilitate smooth operations.

Relay important information and updates to relevant stakeholders.

Handle inquiries via email and direct them to the appropriate personnel.

Adherence to Procedures:

Follow established procedures and protocols for handling various tasks.

Maintain confidentiality of sensitive information.

Adhere to company policies and guidelines.

Qualifications:

High school diploma or equivalent.

Previous experience in a clerical or customer service role is preferred.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Excellent verbal and written communication skills.

Bilingual-Spanish a plus.

Strong organizational skills and attention to detail.

Ability to multitask and prioritize tasks effectively.

Professional demeanor and positive attitude.

Willingness to learn and adapt to new tasks and responsibilities.

This entry-level position provides an excellent opportunity to gain valuable experience in administrative and customer service roles. Training will be provided to ensure success in the position.

About the Company: We are a family-owned civil engineering construction company with a strong commitment to safety, having worked in the Coachella Valley for over 30 years. We take pride in being a reliable trade partner for both small and large-scale and exciting commercial projects in California and beyond. Our portfolio includes significant projects such as the Agua Caliente Casino in Cathedral City, The River in Rancho Mirage, the Gardens on El Paseo, and the new Coachella Valley Arena. We've also worked on projects in Arizona, Nevada, Joshua Tree National Park, Orange County, LA, San Diego, and Mammoth Lakes. We continuously strive to build a world-class construction team while maintaining a safe working environment for our employees, partners, and the public.

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person