Campbell Hall Episcopal

Middle School Administrative Assistant

Campbell Hall, founded in 1944 and situated on 14 naturally-wooded acres in Studio City, California, is an independent, all-gender, college preparatory, Episcopal day school for students in kindergarten through grade twelve. The middle school division includes grades 7-8 and is composed of approximately 240 students and 40 full- and part-time faculty and coaches.

The school is committed to fostering a community dedicated to honoring the diversity of the human experience and is an Equal Opportunity Employer that does not discriminate on the basis of race, color, creed, place of national origin, sex, age, sexual orientation, gender identity or physical ability.

Campbell Hall is guided by the Episcopal tradition of open inquiry and spiritual formation and seeks employees who are devoted to the pursuit of academic excellence and to the nurturing of decent, loving, and responsible human beings.

Responsibilities include:

• Warmly greets parents, students, staff and other visitors to the Middle School office and maintains a positive rapport with all community members.

• Provides administrative support, including fielding calls, calendaring, ordering supplies, creating correspondence, coordinating appointments, and check/reimbursement requests for Middle School Principal and Assistant Principal.

• Maintains student records, including permanent files, attendance, late/early arrival/departure, and injury reports.

• Manages the Middle School calendar in coordination with the overall school calendar including scheduling middle school events, programs, and meetings, and entering information to the all-school calendaring system.

• Coordinates with Operations and Facilities teams to organize office repairs.

• Plans and coordinates events such as annual celebrations and monthly Division Meetings.

• Helps to organize special programs and events, prepares schedules, assesses and arranges physical room needs with operations and technology departments, and arranges for refreshments as needed.

• Assists in scheduling and producing master schedules, faculty teaching responsibility charts, secondary school room charts, and internal schedules.

• Collects and distributes forms to students such as permission slips for field trips and registration materials.

• Other duties include after-hours presentations such as Back to School Night and other school events.

• Collaborates with the Middle School Leadership Team for additional needs.

• Other duties as assigned.

Knowledge and Experience:

• Relationships are key to all we do at Campbell Hall; therefore, a high level of emotional intelligence, an ability to communicate effectively and build strong professional relationships with a variety of faculty, staff, and administrators, is imperative.

• Familiarity with the workflow in a school setting.

• Develop and maintain a positive rapport with families, students, and teachers.

• Confidentiality and discretion are essential to this position.

• Efficient typing, email, database, spreadsheet, and internet skills.

• Able to demonstrate cultural competency and a commitment to diversity, equity, inclusion, and justice.

• The ideal candidate will have experience with the PowerSchool learning management and student information system

Skills Required:

• Enthusiastic and self-starter

• Strong Interpersonal skills

• Attention to detail

• Proficiency with Word, Excel, and Google Suite

• Experience with database software

• Enjoys working with children and parents

• Patience

• Flexibility

• Ability to efficiently multitask

• Good verbal and written communication

Minimum Education Required: Bachelor’s Degree preferred

Minimum Experience Required: 2 years of administrative experience in a school environment

If interested, please complete the online application: http://chti.campbellhall.org/employment/

EQUAL EMPLOYMENT OPPORTUNITY

Campbell Hall believes in and operates on the premise that it is the right of all persons to seek work and to advance on the basis of their individual merits, ability, and potential. Campbell Hall has been, is, and will continue to be, strongly committed to the principle that equal employment opportunity must be afforded to all persons regardless of race, color, ancestry, national origin, religion, gender, pregnancy, sexual orientation, family care status, veteran status, marital status, age, medical condition, and disability.