DESCRIPTION

The City of Shoreview is accepting applications for a part-time Human Resources Tech to assist with recruitment, associate employee personnel files, on-boarding, records maintenance, employee events, safety record tracking, and other human resources functions. This is a highly detailed position that requires strong organizational skills and the ability to work with and organize a high volume of complex data.

DUTIES INCLUDE

• Maintains confidential integrity of employee personnel records and other human resources documents.
• Provides general HR support including data entry, processing invoices, conduct research, filing, word processing, spreadsheets, record maintenance, etc.
• Backs up the full-time HR Tech with recruitment which includes, preparing/updating job postings, coordinate recruitments, manage applications, schedule interviews, follow-up with applicants, coordinate with hiring supervisors, etc.
• Attends Safety Committee meeting and takes minutes to post at designated locations.
• Issues and accepts a wide variety of forms and documents and reviews for accuracy and completeness.
• Conducts/processes background checks and I-9 paperwork in compliance with applicable laws.
• Purges records and documents according to City retention schedule.
• Assists with drug testing program by scheduling testing and coordination of facility reservation.
• Assists with new hire orientation process
• Assists in planning employee events such as the annual food drive, week of giving, appreciation picnic, etc.
• Accurately responds to employee, applicant and other inquiries. Solves routine problems.
• Prepares/distributes recruitment/advertising materials.
• Monitors and maintains required safety training for staff.
• Verifies Neogov is up to date with hires, rehires and terminations.
• Enters new employees, rehires and terminations in the payroll (BS&A /cloud) system.
• Takes required actions on all Neogov emails daily.
• Serves as back up for building forms in Neogov, setting up workflows and processes where needed.
• Collaborates with the Human Resources Director to organize and conduct established training programs for staff development.
• Other duties and special projects as assigned.

QUALIFICATIONS

Minimum Qualifications:

• One year of human resources/benefits/administrative support experience
• Basic proficiency in word processing and spreadsheets
• High School diploma or equivalent
• Experience with HRIS Systems

• Experience with Safety record tracking process/programs
• Additional human resources office support experience
• Experience with NeoGov software
• Experience in a city or county human resources or payroll office

OTHER

Hours: 25 hours/week: option of working 4 days/week (must include Fridays) or 5 days/week. This position is eligible to work remotely one day per week.

SUPERVISION OF OTHERS: None
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
Employee is frequently required to sit, talk, listen and hear; continuously use hands/fingers dexterously; and on occasion reach with hands and arms, stand, walk, stoop, kneel and/or crouch in the performance of the job. Exerting up to 10 lbs. pounds of force periodically and/or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects, including the human body.
Duties of the job are primarily administrative in nature performed in an office environment. The physical and environmental hazards and risks associated with the job can be characterized as minimal.

The City of Shoreview is an Equal Opportunity Employer. We are committed to building a culturally diverse workforce and encourage all qualified candidates to apply.