Job Summary

Under general supervision of up-line personnel of the Department of Inspections and Standards performs highly responsible clerical work involving the Department’s various Divisions.

Duties & Responsibilities

• Performs all Department Clerk level duties as outlined in that job description.
• Researches and assembles all pertinent correspondence, data, documents, and other material necessary to assist an administrative superior.
• May transcribe hearings and take minutes of meetings using dictation.
• May be responsible for maintaining Department receipts ledger, recording all City and State revenues collected by all Divisions.
• Responsible for developing knowledge of all Department programs, procedures, and policies.
• May be responsible for supervising and training other clerical staff.
• May serve as assistant to Administrative Coordinator; responsibility for working as an Assistant Legal Secretary or Administrative Coordinator extends only to the duties and limits outlined above.
• Operates all standard office equipment.
• Performs other related duties as assigned.

Minimum Qualifications

• High school graduate or equivalent with business school courses or equivalent experience.
• Successful completion of Computer Training Level I course within six (6) months and Computer Training Level II course within nine (9) months of appointment.
• Must have data processing ability with a minimum of 42 words per minute and the ability to take dictation.
• Must be familiar with word processing and data base management systems.
• Ability to understand and carry out complex oral and written instructions.
• Knowledge of office procedures, practices, and equipment.
• Ability to communicate effectively and courteously.
• Ability to make decisions in accordance with the rules and regulations established by superiors.
• Must be able to perform all essential functions of the job.

Training Requirements

The term limited means that the successful candidate will perform the job for an undetermined length of time. The position may or may not become permanent.

Last updated : 2024-06-08